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9. GRANTEE RECORDS
<br /> A. Maintenance
<br /> Grantee shall make, keep, maintain, and allow inspection and monitoring by the State of a
<br /> complete file of all records, documents, communications, notes and other written materials,
<br /> electronic media files, and communications, pertaining in any manner to the Work or the
<br /> delivery of Services (including, but not limited to the operation of programs) or Goods
<br /> hereunder. Grantee shall maintain such records for a period(the "Record Retention Period")
<br /> of three years following the date of submission to the State of the final expenditure report, or
<br /> if this Award is renewed quarterly or annually, from the date of the submission of each
<br /> quarterly or annual report,respectively. If any litigation,claim, or audit related to this Award
<br /> starts before expiration of the Record Retention Period, the Record Retention Period shall
<br /> extend until all litigation, claims, or audit findings have been resolved and final action taken
<br /> by the State. The State may notify Grantee in writing that the Record Retention Period shall
<br /> be extended. For records for real property and equipment, the Record Retention Period shall
<br /> extend three years following final disposition of such property.
<br /> B. Inspection
<br /> Grantee shall permit the State to audit,inspect,examine,excerpt,copy and transcribe Grantee
<br /> Records during the Record Retention Period. Grantee shall make Grantee Records available
<br /> during normal business hours at Grantee's office or place of business, or at other mutually
<br /> agreed upon times or locations, upon no fewer than 2 Business Days' notice from the State,
<br /> unless the State determines that a shorter period of notice,or no notice,is necessary to protect
<br /> the interests of the State.
<br /> C. Monitoring
<br /> The State will monitor Grantee's performance of its obligations under this Agreement using
<br /> procedures as determined by the State.The federal government and any other duly authorized
<br /> agent of a governmental agency, in its discretion, may monitor Contractor's performance of
<br /> its obligations under this Contract using procedures as determined by that governmental
<br /> entity. The State shall monitor Grantee's performance in a manner that does not unduly
<br /> interfere with Grantee's performance of the Work.
<br /> D. Final Audit Report
<br /> Grantee shall promptly submit to the State a copy of any final audit report of an audit
<br /> performed on Grantee's records that relates to or affects this Agreement or the Work,whether
<br /> the audit is conducted by Grantee or a third party.
<br /> 10. CONFIDENTAL INFORMATION-STATE RECORDS
<br /> A. Confidentiality
<br /> Grantee shall keep confidential, and cause all Subcontractors to keep confidential, all State
<br /> Records, unless those State Records are publicly available. Grantee shall not, without prior
<br /> written approval of the State,use,publish, copy, disclose to any third party, or permit the use
<br /> by any third party of any State Records, except as otherwise stated in this Agreement,
<br /> permitted by law or approved in Writing by the State. Grantee shall provide for the security
<br /> of all State Confidential Information in accordance with all policies promulgated by the
<br /> Colorado Office of Information Security and all applicable laws,rules,policies,publications,
<br /> and guidelines including, without limitation: (i) the most recently promulgated IRS
<br /> Publication 1075 for all Tax Information, (ii) the most recently updated PCI Data Security
<br /> Contract No.CTGG1 2019-130 Page 9 of 23
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