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Board of County Commissioners <br /> Yuma County <br /> Page 2 <br /> Corrected and Uncorrected Misstatements(continued) <br /> The following material misstatements detected as a result of audit procedures were corrected by <br /> management: <br /> 1. Fixed asset additions and disposals were recorded to prepare the government-wide <br /> financial statements. <br /> 2. Depreciation was recorded to prepare the government-wide financial statements. <br /> 3. Deferred revenue in the Grant Fund was adjusted in order to match grant revenues and <br /> expenditures. <br /> 4. Adjustment of Road and Bridge inventory. <br /> The above entries were primarily necessary to convert the County's accounting records from the <br /> modified-accrual basis (i.e., budget basis)to the full accrual basis of accounting in the <br /> government-wide financial statements. <br /> Disagreements with Management <br /> For purposes of this letter, professional standards define a disagreement with management as a financial, <br /> accounting, reporting, or auditing matter,whether or not resolved to our satisfaction, which could be <br /> significant to the financial statements or the auditor's report. We are pleased to report that no such <br /> disagreements arose during the course of our audit. <br /> Management Representations <br /> As is required in all audit engagements,we have requested certain representations from management <br /> that are included in the management representation letter. <br /> Recommendations <br /> In planning and performing our audit of the financial statements of the County for the year ended <br /> December 31, 2009, we noted the following opportunities for improvement of internal controls and day-to- <br /> day operations. <br /> Road and Bridge Inventory: The present system of tracking inventory is not currently functioning as <br /> designed. An inventory of all expensive or theft sensitive parts should be made, tracked in the <br /> department's Pubworks Software, and verified annually. Parts which have a nominal cost and are not <br /> theft sensitive should be expensed at the time of purchase. <br /> SEC Reporting for Municipal Bond Issues: The Securities and Exchange Commission ("SEC")has <br /> imposed rules requiring issuers of governmental securities to report financial and operational <br /> information and notices of material events to nationally recognized municipal securities information <br /> repositories and to a state information repository, if one exists. Consequently, the Yuma County <br /> Water Authority PID (the"District") is responsible for compliance with this SEC ruling in respect of <br /> their bond issues until such time as the bonds mature or are otherwise retired. Therefore, the District <br /> should to go to the MSRB's Electronic Municipal Market Access (EMMA) site to make their secondary <br /> market disclosure filings. Additional information can be obtained at: <br /> http://dataport.emma.msrb.orq/AboutDataport.aspx?Retu rnUrl=%2fS ubmission%2fSubmissionPortal. <br /> aspx <br />