Laserfiche WebLink
i <br /> 28 Evaluation of Actions Taken on Colorado Water Conservation Board as of December 1999 , <br /> Office of the State Auditor's Evaluation of Actions Taken <br /> (December 1999): <br /> created a policy detailing how staff will 111 <br /> In progress. In response to our audit, the CWCB e p y g <br /> identify,address,and report collections problems. It also includes criteria for declaring bad <br /> debts and referring these cases to the Central Collections and/or Attorney General's Office. <br /> This policy appears to address the concerns noted by the audit and was implemented <br /> October 1, 1999. Because this policy had been implemented only recently, however, we <br /> could not test its use or effectiveness. <br /> Improve Contract Development, Approval, and Amendment <br /> Processes <br /> During the 1998 audit we found the Board did not use standardized contracts with borrowers. This <br /> meant that unique contracts were created for each new loan,which required individual contracts to I <br /> be reviewed and approved by both the Attorney General's Office and the State Controller's Office. <br /> We found that it took an average of two to eight months for a contract to be developed, reviewed, <br /> and approved. We also identified weaknesses in the Board's methods for ensuring that amendments <br /> and deauthorizations are processed in a timely manner. <br /> Recommendation No. 16 (September 1998): 1 <br /> The Water Conservation Board,working with the Attorney General's and State Controller's Offices, <br /> should explore the use of boilerplate contracts for the Construction Fund Loan Program. In addition, <br /> the Board should develop monitoring procedures to ensure contracts are amended and any residual <br /> funding is deauthorized in a timely manner. The Board should also consider adopting a two-phase <br /> contracting process with its borrowers. <br /> Water Conservation Board's Report Response I <br /> (September 1998): <br /> Agree. The CWCB staff has worked extensively with the Attorney General's Office to I <br /> streamline the contracting process and the contracting process has already been vastly <br /> improved. However, the diverse character of the borrowers (ranging from individuals and <br /> homeowners associations to special districts and municipalities) has limited our <br /> opportunities; passage of the TABOR Amendment further complicated this effort. The <br /> CWCB staff will summarize these efforts and complications for consideration by the Board <br /> by June 30, 1999. The deauthorization and residual funding issues will be treated as <br /> indicated in our response to Recommendation No. 5. <br /> 1 <br />