ALPOM&R meeting 2/7/11

Fixed O &M
Administration and Overhead
Labor, Materials, and Equipment
Evaporation and Seepage replacement power
Emergency Reserve /Replacement Reserve Fund
Monthly O &M Costs
Emerqencv Reserve fund
Not less than $60,000 per year
until fund reaches $1.4 million
Used for unforseen extraordinary operation
and maintenance costs
Replacement Reserve Fund
Not less than $45,000 per year
adjusted for inflation
Used to replace equipment
Budget2011
OM &R Cost
Monthly Annual
Monthly
Annual
Monthly
$329,655.96
Allocation
Cost Cost
Cost
Cost
Cost
SUIT
35.50%
9,752.32 117,027.84
1,775
21,300
1,331.25
UMUT
35.50°/
9,752.32 117,027.84
1,775
21,300
1,331.25
LPCD
1.60%
439.54 5,274.48
80
960
60
SJWC
8.70%
2390.01 28,680.12
435
5,220
326.25
CWRPDA
5.70°/
1565.87 18,790.44
285
3,420
213.75
NAVAJO
2.50%
686.78 8,241.36
125
1,500
93.75
COLORADO
10.50%
2884.49 34,613.88
525
6,300
393.75
Association sets water rates in November for next year
100%
27,471.33 329,655.96
5,000
60,000
3,750.00
Total Cost by Entity
' Includes Electrician, Mechanic
' Does not include pumping power
YEAR 2 - Pumping Season Pumping Season April /May
'" "'Need to replace 5,715 acre feet during two month runoff period (May l - June 30 -61 days) Energy = Unit mw x 24 hours x 1000x.01229x N of days Monies collected in year l used to replace water in April /May of year
Small Unit produces 27.72 a/f per day, 5,715 divided by 27.72 = 206.17 days IDemand = Unit mw +.05 mw x 1000 x 5.22 x number of month June 1st cost of actual replacement reconciled
Medium Unit produces 65.34a/f per day, 5,715 divided by 65.34 =87.47 days Energy component is 3.33 Mw x 24x 1000x .01229x 43.73days= $42,952.34 Variable O &M Fund interest reconciled after replacement reconciliation (June)
Demand component 3.33 Mw +.05 x 1000x 5.22 x 2 = $35,287.20
Large Unit produces 130.68 a/f per day, 5,715 divided by 130.68 = 43.73 days 42,952.34+ 35,287.20 = 78,239.54
End of Pump Season Reconciliation Release Season
Actual cost to replace 5,715 a/f was $78,239.54
Actually paid $74,298 as water was released Monies collected for water /power kept in ALPOM &R bank account for year 3
$78,239.54 - $74,298= $3,941.54 Bill se nt to sponsor
$78,239.54- $60,000= $18,239.54- actual cost to repalce water used in year 1 Actual use vs estimated water use reconciled at EOY
Variable O &M Fund 2% return past 12 months $18,239.54 divided by 5,715 a/f = $3.19 per a/f
$3,000,000 x 2%- $60,000 Sponsors provide projected water use for year 2 by Nov 15
$60,000 - proportional checks sent out ' ** VARIABLE O &M FUND INTEREST RECONCILED IN SAME YEAR AS REPLACEMENT COST
Association sets water rates in November for next vear
Pumping and Variable O &M Fund Usage
Total Annual
Annual Cost
Total Monthly Cost
Cost
15,975
12,858.57
154,302.84
15,975
12,858.57
154, 302.84
720
579.54
6,954.48
3,915
3151.26
37,815.12
2,565
2064.62
24,775.44
1,125
905.53
10,866.36
4,725
3803.24
45,638.88
45,000
36,221.33
434,655.96
YEAR 2 - Pumping Season Pumping Season April /May
'" "'Need to replace 5,715 acre feet during two month runoff period (May l - June 30 -61 days) Energy = Unit mw x 24 hours x 1000x.01229x N of days Monies collected in year l used to replace water in April /May of year
Small Unit produces 27.72 a/f per day, 5,715 divided by 27.72 = 206.17 days IDemand = Unit mw +.05 mw x 1000 x 5.22 x number of month June 1st cost of actual replacement reconciled
Medium Unit produces 65.34a/f per day, 5,715 divided by 65.34 =87.47 days Energy component is 3.33 Mw x 24x 1000x .01229x 43.73days= $42,952.34 Variable O &M Fund interest reconciled after replacement reconciliation (June)
Demand component 3.33 Mw +.05 x 1000x 5.22 x 2 = $35,287.20
Large Unit produces 130.68 a/f per day, 5,715 divided by 130.68 = 43.73 days 42,952.34+ 35,287.20 = 78,239.54
End of Pump Season Reconciliation Release Season
Actual cost to replace 5,715 a/f was $78,239.54
Actually paid $74,298 as water was released Monies collected for water /power kept in ALPOM &R bank account for year 3
$78,239.54 - $74,298= $3,941.54 Bill se nt to sponsor
$78,239.54- $60,000= $18,239.54- actual cost to repalce water used in year 1 Actual use vs estimated water use reconciled at EOY
Variable O &M Fund 2% return past 12 months $18,239.54 divided by 5,715 a/f = $3.19 per a/f
$3,000,000 x 2%- $60,000 Sponsors provide projected water use for year 2 by Nov 15
$60,000 - proportional checks sent out ' ** VARIABLE O &M FUND INTEREST RECONCILED IN SAME YEAR AS REPLACEMENT COST
Association sets water rates in November for next vear
Pumping and Variable O &M Fund Usage
`Each year has a pump season and a release season except year 1
YEAR 1- Releasing
Season VARIABLE O&M FUND INTEREST MOVES TO PRINCIPLE
Year O- water use projections for year 1 provided by Nov. 15
Year 0 - Based on use projections for year one water rates are se '-
Each entity to provide the Association water use projections for next year by November 15 of this year. Projections will be provided month by month, in acre feet.
Year 0- Variable 0 &M Fund interest moves to principal
Example: Cost per Aft $13.00
Monies collected for water /power kept in ALPOM &R bank account for year 2
Feb Mar APE Mav in �l ASIS sERt 4S� P14Y RS:.L
I4t�
Estimated Use 0
0 0 50 250 700 1250 30DO 400 0 0 0
5,650 a/f
Actual use vs estimated water use reconciled at EOY
Estimated Cost 0
0 0 $650.00 $3,250 $9,100 $16,250 $39,000 $5,200 $0 $0 $0
$73,450
End of season Variable O &M Fund interest moves to principal
Actual Use 0
0 0 60 230 675 1300 3250 200 0 0 0
5,715
Sponsors provide projected water use foryear 2 by Nov 15
EOY Reconciliation
EOY Estimated vs Actual 5 ,715 - 5,650 = -65 a/f 65 a/f x $13 = $845 We send you a bill $73,450 plus $848.00= $74,298goes into ALPOM &R
VARIABLE O &M FUND INTEREST MOVES TO PRINCIPLE bank account for next season pumping replacement
Association sets water rates in November for next year
YEAR 2 - Pumping Season Pumping Season April /May
'" "'Need to replace 5,715 acre feet during two month runoff period (May l - June 30 -61 days) Energy = Unit mw x 24 hours x 1000x.01229x N of days Monies collected in year l used to replace water in April /May of year
Small Unit produces 27.72 a/f per day, 5,715 divided by 27.72 = 206.17 days IDemand = Unit mw +.05 mw x 1000 x 5.22 x number of month June 1st cost of actual replacement reconciled
Medium Unit produces 65.34a/f per day, 5,715 divided by 65.34 =87.47 days Energy component is 3.33 Mw x 24x 1000x .01229x 43.73days= $42,952.34 Variable O &M Fund interest reconciled after replacement reconciliation (June)
Demand component 3.33 Mw +.05 x 1000x 5.22 x 2 = $35,287.20
Large Unit produces 130.68 a/f per day, 5,715 divided by 130.68 = 43.73 days 42,952.34+ 35,287.20 = 78,239.54
End of Pump Season Reconciliation Release Season
Actual cost to replace 5,715 a/f was $78,239.54
Actually paid $74,298 as water was released Monies collected for water /power kept in ALPOM &R bank account for year 3
$78,239.54 - $74,298= $3,941.54 Bill se nt to sponsor
$78,239.54- $60,000= $18,239.54- actual cost to repalce water used in year 1 Actual use vs estimated water use reconciled at EOY
Variable O &M Fund 2% return past 12 months $18,239.54 divided by 5,715 a/f = $3.19 per a/f
$3,000,000 x 2%- $60,000 Sponsors provide projected water use for year 2 by Nov 15
$60,000 - proportional checks sent out ' ** VARIABLE O &M FUND INTEREST RECONCILED IN SAME YEAR AS REPLACEMENT COST
Association sets water rates in November for next vear