Feb 4, 2013 Meeting w/ Notes

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Motion:
Move to update signature authority and maximum spending limits for all new and current bank accounts
as follows:
Operating Account — change the General Manager's authority from $5,000 to $20,000 per transaction.
A transaction above $20,000 requires two signatures. Add Tim Feehan to the account and remove Jason
John on May 1, 2013 as Tim will be the next Chairman.
ariable O &M Fund - Two signatures required for any transactions. Principle amount of $3,000,000
/Add ust remain in the account at all times. Only the interest earned can be used to offset pumping costs.
Tim Feehan to t e account and remove Jason Jo�n on May 1 2013 as Tim will be the .eXt�.v�tehairman. a4& a ~fT- ? �
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Tribute Garden Account — 0 y one signature required. Add Tim Feehan to the account and remove
Jason John on May 1, 2013 as Tim will be the next Chairman. When the account balance reaches $0
close the account.
Emergency Reserve Account — Two signatures required for any transactions. No transaction limit. Add
ATim Feehan to the account and remove Jason John on May 1, 2013 as Tim will be the next Chairman.
Replacement Reserve Account - Two signatures required for any transactions. No transaction limit.
Add Tim Feehan to the account and remove Jason John on May 1, 2013 as Tim will be the next
Chairman.
obil Equipment Replacement Reserve - Two signatures required for any transactions. No transaction
limit. Add Tim Feehan to the account and remove Jason John on May 1, 2013 as Tim will be the next
Chairman.
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Payroll ° Authorize the General Manager to enter into an agreement with The Payroll Department, Inc.
to handle the Association's payroll. This includes allowing automatic withdrawals by the Payroll Dept.
Inc. from the Operating Account to fund Association employee's Net Pays, Tax Liabilities, Payroll
processing fees, and IRA contributions.
Authorize the General Manager to execute a Power of Attorney allowing The Payroll Department, Inc. to
represent the Association in matters of Wage Withholding. This will authorize The Payroll Dept. to
receive and inspect confidential tax information and records and to perform any and all acts that the
Association can perform with respect to the tax matters regarding wage withholding.
Credit Cards — Authorize the General Manager to apply for Association credit cards. Cards are to be
issued to Carly DeLong, Tom Miller, and the General Manager. Reasonable single transaction and
monthly limits to be set by the General Manager allowing the Association to conduct its business.