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PRRIP — ED OFFICE DRAFT <br />01/30/2008 <br />Barels reminded the GC that NPPD has provided agreements to the Program for 2007 <br />Cottonwood Ranch activities and pre -2007 activities as well. NPPD would like to see those <br />agreements move forward and need to know if the GC has approved the agreements or if they <br />need reviewed and brought back to the GC in edited format. Barels said the budget amounts for <br />pre -2007 and 2007 work have been discussed, and the question that needs answered is can the <br />NCF execute those agreements or does the GC need to review and approve the agreements <br />before they go to the NCF? Lawson suggested these agreements should go to the FC from <br />Kenny. Barels said that would be fine but action should be taken quickly. Purcell asked if <br />NPPD could wait until the February GC to be approved. Barels agreed. <br />Procurement Policy <br />Kenny said he met with Lawson, Becky Fulkerson, and Chandler from the Bureau of <br />Reclamation to talk about the federal procurement process and get input on the Program's draft <br />Procurement Policy. Kenny received good feedback that will allow him to further edit the draft <br />policy for GC review and approval. A revised policy will be discussed with the FC before the <br />February GC meeting, and then will be brought to the GC during the February meeting. <br />Kowalski said without a formal policy, the ED Office should be overly - conservative in how <br />RFPs are drafted, advertised, and awarded. Barels asked how RFPs are advertised. Kenny said <br />the stage change RFP is being advertised in a number of basin newspapers for three days; the <br />RFP is posted on the Program Web site; and contractors, universities, and others have been sent <br />the RFP directly. The ED Office will assemble an evaluation panel of subject- matter experts to <br />evaluate all the proposals, narrow the field down to three proposals, and then host a group <br />interview with the panel. <br />Luecke asked about the status of Nebraska's depletion plan and hopes to get an understanding of <br />where that stands at the February meeting, based on rumblings over well management that has <br />been in the press. Bleed asked about what has been in the papers. Luecke said there seems to be <br />some disagreements over responsibility and how things are going to be implemented and handled <br />in accordance to what is in the Program document. Bleed agreed to provide that update at the <br />next GC meeting. <br />FY 2007 Program Tasks /Budget Items Updates <br />Database Management System (DBMS) Contract <br />Kenny is working on the DBMS contract. In the interim, the ED Office is hosting the Program <br />Web site. The Service DBMS team will construct the formal Web site for the Program as a part <br />of the contract. Kenny is working on contract issues like insurance and others and once <br />those issues are finalized the contract will come back for additional FC review. At that <br />point, Kenny can proceed with the contract. <br />Land Interest Holding Entity (LIRE) establishment <br />Kenny said that David Smith and Diane Wilson report the LIRE agreement is nearly finalized. <br />The proposed fee structure is the other piece of the contract that needs to be settled. The <br />proposed structure has been edited with new figures and example and Kenny discussed the <br />changes. Purcell said the FC reviewed the previous version and the current document reflects the <br />comments and suggestions of the FC. Purcell said his concerns have been met. Bleed said <br />This document is a draft based on one person's notes of the meeting. The official meeting minutes may be different <br />if corrections are made by the Governance Committee before approval. Page 5 of 7 <br />