Agenda: Management Committe Meeting August 18-19 1994

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Peter's Notes from 8/18 -19, 1994 Management Committee meeting in Cheyenne WY (organized and numbered in accordance with the draft agenda) I. REVIEW/REVISE AGENDA 2. IMPROVING RIP OPERATING EFFECTIVENESS Hamill reviewed his revised draft and letter summarizing Management Committee comments and unresolved issues: • Detailed vs General Descri tion of Coordinator Duties - agreed to revise draft plan to reduce specificity of coordinator responsibilities, understanding that the MC will review and approve specific allocation and adjustments annually in the FYXX Workplan; agreed that all projects (i.e., all RIPRAP activities) must be assigned to a specific coordinator; agreed John Hamill and Brent Uilenberg will draft "generic" description(s) for their respective coordinators, and that one of the specific responsibilities will be to develop the administrative record supporting RIP actions and decisions. • BuRec vs FWS Supervision of Capitol Projects Coordinator. - Agreed FWS Coordinators will have lead in planning and initial (biological) design until concept is clear and biological constraints are defined; then BuRec Coordinator would take over lead responsibility for construction design and financing coordination and communication (proposes to hire a 2d coordinator and a budget analyst in FY95); agreed that Mgm't Committee will govern transfer whenever there is a gray area. • Number of Positions to Fund in FY95 - Already have Coordinators at FWS for I &E, Flooded Bottomlands, and Propagation/Genetics; agreed ISF/Life History Coordinator is greatest additional need at FWS (to develop overall strategy and line -up proposals to assure progress in development of new recommendations and refinement of existing recommendations, to coordinator Asp and FG studies and the Coordinator Res Reoperation Study, and to pull together the life history and IMO work); agreed there is a substantial job to do, that it should be addressed by a coordinator within the FWS staff, and that it will advance the effectiveness of the RIP; agreed that permanent funding from within the RIP base funding is the appropriate means if there is $ within the FY95 budget; deferred consideration of proposed Biological Assistant and Budget Analyst for inclusion in FY95 Workplan (considerable concern that FWS is cutting its off - budget support for the RIP and shifting the cost of administration to the RIP). • Funding for Preliminary Studies Supporting Capitol Projects - covered above; agreed to continue Capitol Project funding for flooded bottomlands work in FY95 and adjust in FY96. • Program Director and FWS Coordinators Excluded from Committee Membershi - agreed this restriction applies to Program Director and staff, not necessarily to BuRec Coordinator(s). • RIP Cost -Share Credit for Participants In -Kind Contributions - agreed to continue established policy regarding treatment of Management Committee and Implementation Committee member services(i.e., not to count them as part of cost -share calculation), but that we need to begin tracking and accounting for all