Department of Natural Resources FY 02 Budget Process Perliminary Outline

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Constructing the budget (A) Zero Based Budget Work Packages We expect that many of the details about how the work packages take shape in individual divisions will be hammered out in our first round of individual meetings in early March. The DOW work package template will be used for all divisions. Divisions should be considering what internal structure they will design prior to the meetings. As a result of the Division of Wildlife's experience in this process, we have learned some valuable lessons. Divisions should design a their work packages to fit their organizational structure. Program managers should designate key activities that represents how their unique program works. It should be created by and for the manager so it makes sense operationally, not necessarily just to fit a budget exercise. The work package document should reflect the process. The structure cannot and should not be cast from the top down or by the fiscal analysts in a vacuum. A simple geographical structure is not an appropriate delineation for work packages. The structure should be driven by organizational objectives so that a grouping of the work packages telescope into an organizational goal. (B) E &E Analysis In addition to the internal base review for all divisions, we will target 20% of our departmental budget for the rigorous "efficiency and effectiveness" review as instructed by the Office of State Planning and Budgeting. We will jointly identify the base budget elements that will be selected for this analysis. Based on our $150 million budget for the current year, that analysis will need to cover in excess of $30 million in FY 02. We expect that our round of individual meetings with the divisions in early March will initiate the identification of our E &E review items. Divisions should come to those meetings with suggestions for E&E analysis. mvd /s Timeline January 26, 2000 Initial meeting with Budget Liaisons — DOW experience. Week of February 21St Meet with Greg to review and revise details. February 25, 2000 Roll out the process at Division Director's meeting. First Week of March Budget Liaison Meeting March 6 -24, 2000 Individual meetings with divisions ��c�ov /7f ° W April 3, 2000 MEGA Board has initial review of STAX requests. April 17, 2000 Final Identification of E &E items for analysis April 26, 2000 Initial "Work Package" submission to EDO (Structural Outline) E &E sketch from divisions May 1 -15, 2000 Review and Approval of Work Package structure 2