Annual Strategic Planning Process and Retreat

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(b) Consult with the Governor's Office of Planning and Budgeting and the executive director of each principal department to prioritize services and find ways to reduce costs while maintaining essential services." The second activity relates to the Department's internal efficiency study. As we have discussed The Department has selected Alta Ventures LLC, an EHS Partners Affiliate, to conduct an efficiency study of the Department. While there have been many reviews and studies of the Department over the past years, these studies were constrained to the current organizational units of the Department i.e. they did not look across Division bounderies. Also, they, for the most part, assumed the status quo of the rules and regulations (such as State fiscal rules and Personnel Board regulations). This study will examine efficiencies that could be gained by looking at the department as a whole, with consolidations, both physically and operationally, as options. The study will be allowed to recommend changes to state rules and regulation that the Department may seek. This study will also be conducted during the interim with a goal of providing quantitative data to the General Assembly's interim committee and in support of our FY 04 -05 budget request. We will consider this study to be the "Efficiency and Effectiveness Review" portion of our budget request. The study is anticipated to run June — November 2003. Strategic Plannin Given this outlook for the State and departmental budget, we should not focus solely on increases or decision items. We also need to discuss the impact from no- growth, or reductions, and the impacts from these reviews. Therefore we would like each Division to prepare for a discussion of the following at the budget retreat on June 12 -13, 2003 A. Environmental Scan — Please prepare a short discussion on what you see as the major issues, and activities that will have the most impact on your Division in the next two fiscal years. B. Please come prepared to discuss the impacts and implications on your agency and its ability to fulfill its mission assuming the following: FY 03 -04 1. The General Fund revenue will be sufficient to meet the budget as established in the Long Bill and no restrictions will be imposed 2. A partial hiring freeze will be imposed primarily in the areas of the efficiency study. 3. A second option that assumes a five- percent restriction is placed on your agency FY 03 -04 budget.