2008 Gov Conf CDM/CFWE SOW

• Applicant: CDM
• Grant Type: Severance Tax
• Fiscal Year ‎(i.e. 2008)‎: 2008
• Project Name: 2008 Governor's Drought Conference
• CWCB Section: Water Conservation & Drought Planning
• Grants - Doc Type: Scope of Work

-.,-
Budget Summary - Governor's Conference on Managing Drought and Climate Risk*
Through 6/30/08 spent Through 6 /30/08 in progress After 7/1/08
Thompson/ Thompson/ Thompson/
Morea Rinker Epson CFWE ODCs Morea Rinker Epson CFWE ODCs Morea Rinker Epson CFWE ODCs
Task $195 $100 $85 total $195 $100 $85 total $195 $100 $85 total
Task 1: Preliminary Organization and Hotel
Reconnaissance /Arrangements $1,560 $2,400 0 $3,960 0 0 0
1.1 - Contact four hotels in downtown Denver to
determine conference availability and accommodations 4
1.2 - Visit hotel(s) to assess suitability _ _ 2
1.3 - Coordinate contract details with CWCB 1 6
1.4 - Meet with CWCB and CFWE to develop meeting
details /requirements 6 6
1.5 - Prepare preliminary budget spreadsheet 1 6
Task2: Publicity $975 $800 $1,445 $1,000 $4,220 $195 $1,200 $0 $1,395 $0 $1,000__ $510 $400 $1,910
2.1 - Create up to 4 versions of conference logo for
review; finalize for printing 2 2 8
2.2 - Design and print "save the date" cards 1 _ 2 5
2.3 - Create "e -vite" email for distribution via electronic
mailing lists 1 1 2
2.4 - Assist with gathering content for conference
website (photos) 1 3 2 1
2.5 - Develop /gather media mailing lists and prepare two
press releases 1 11 9
2.6 - Prepare signage for conference 1 6
Task 3: Program Design $195 $0 $425 $620 $975 $1,100 $1,275 $2,300 $5,650 $0 $1,500 $1,020 $2,300 $4,820
3.1 - Design layout for 2 versions of conference program 1 5 1 12 1 10
3.2 - Work with CWCB to gather program text and photos 5 10 3 10
3.2 - Coordinate printing of program _ 4 2
Task 4: RSVP and Registration Management 0 _ $0 _ 0 _ $0 0 $0 0 $6,486 $6,486 0 $1,200 0 $1,200
4.1 - Create on -line and paper registration forms
4.2 - Handle registration fees
4.3 - Manage mailing list 12
Task 5: Conference Registration and Event
Management 0 $0 0 $0 0 $0 0 $3,040 $3,040 0 $4,000 0 $4,000
5.1 - Print and distribute name tags for all conference
attendees
2
5.2 - Handle on -site registrations 2
5.3 - Man registration booth during event _ 8
5.4 - Help coordinate conference activities before and
during event, such as AV needs, meeting room
arrangements, receptions _ 28
Task 6: Conference Speaker Coordination 0 $0 _ $0 $0 0 $0 $0 _ $3,425 $3,425 0 $3,000 $1,020 $4,020
6.1 - Handle correspondence with speakers to schedule
presentations and arrangements _ 28
6.2 - Compile speaker handouts and other materials by
specified deadline 4
6.3 - Load PowerPoint presentation onto computers at
conference
6.4 - Prepare CDs of conference proceedings 2 8 _
Task 7: General Coordination $390 $200 0 $590 $0 $600 0 $600 $1,950 $2,100 0 $4,050
7.1 - Participate in initial planning committee meeting 2 2
7.2 - Additional committee meetings and conference calls 6 _ 10 21
$9,390 $20,596 $20,000
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