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2. How will membership be evidenced? <br />a. Presumably this would take the form of either a letter or a certificate <br />resembling a stock certificate. <br />b. As the number of units a member needs changes from year to year, that <br />changing ownership will have to be reflected, either by a replacement <br />certificate, or by a letter identifying the number of units owned. <br />c. Although each member will likely need some documentation of its <br />membership and the units for which it is being assessed, official proof to <br />federal agencies of an entity's membership should probably be sent <br />directly from SPWRAP to that agency. <br />3. Calculation of number of Units required <br />a. The board needs to develop a definition of Single Family Equivalent taps <br />(SFEs) for members to convert commercial, industrial, and other sorts of <br />taps. Some comparison of the definitions used by municipalities now <br />participating may be advisable to avoid possible inequities. <br />b. Article VI.E. states that members will be assessed annually based on the <br />number of units owned. That suggests, but may not mandate, an annual <br />revision of the required number of units. Will it be possibfe for all <br />municipalities to provide current information on their number of taps on <br />any given date each year? Is the administrative burden of annual updates <br />justified by the annual increase in assessment revenues, or are bi-annual <br />revisions of the required numbers of taps sufficient? The board needs to <br />establish the dates on which revised tap numbers (and similar criteria for <br />other classes of inembers) must be submitted. <br />c. The board should also define the point at which a tap is issued for <br />assessment purposes - somewhere between the date a subdivision is <br />approved and the date a specific house is occupied. <br />4. Fees: & Assessments: After the board obtains information on the amount and <br />timing of expenditures necessary to operate the program, it will need to set <br />the membership fee and at least the first year's assessment. <br />a. How the revenue needed in the first few years is allocated between the <br />one-time membership fee and the annual assessments may be as much a <br />marketing strategy decision as anything. <br />b. Although the assessment per unit can vary from year to year, for <br />members' planning purposes, having at least a projection of the unit <br />assessment rate for the first few years of program operation may be <br />2 Admin Issues 9-2-05