PRRIP Goverance Committee Agenda

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process, identifying the issues for a presentation from each candidate, and request a writing sample by Apri120. Program Financial Management Entity The States and DOI are working on authorizing an extension of the current NCF contract through September 2007. The GC needs to decide how to proceed with a long-term FME for the Program, if the GC decides to continue with the NCF, negotiations should begin soon to allow plenty of time for contracts. John Lawson noted that the DOI can extend current agreement for 5 years, but not indefinitely. Colorado may have some issues with simply extending the current contract further into the Program beyond September, and Colorado is working on getting this issue clarified. Colorado will report back at May 2 meeting. The GC agreed that they would like to continue with the NCF using a contract extension if contracting rules and regulations within the States and DOI will allow. Funding Requests • Approval of RFP and funding for Water Delivery Study - Mike Purcell reported that the Subgroup developed an RFP to implement the study identified in the Program document. The RFP explain the system and the constraints of the system. Phase I of the study will be to look at the existing three state projects and the projects in the Water Action Plan. If the desired flows can not achieved with these projects, then the contractor will begin to consider other projects not currently identified. The estimated budget for Phase I is $75,000. The GC approved announcing the RFP, contractor selection using the current subgroup, and the budget up to $75,000. If all contractor budgets are above $75,000 for Phase I, the issue will be brought back to the GC. Any wark on Phase II will need further GC approval. The subgroup will consist of Mike Purcell, Alan Berryman, Brian Dunnigan, Mike Drain, John Lawson, and Mark Butler. • Platte River Vegetation Mapping Proposal - Felipe Chavez-Ramirez provided an update on a proposal from an existing cooperative effort in Nebraska that has started mapping existing vegetative conditions in the region. Felipe noted that the AMWG identified the need to map different vegetation types in Program study area and track the changes during the Program. The proposal is to fund technicians to do the remaining ground truthing in the Program area. Funds are needed in early summer (May/June) to start the mapping. Funds would be directed to the Trust to hire technicians and technicians would be supervised by FWS personnel. The GC requested that the TAC review the proposal and make a recommendation to the GC at the May 2 meeting. • Database Management System Funding - Dale reviewed past discussions during the Cooperative Agreement on funding the database management system start-up. Options to create and maintain the Program's database are 1) go to bid (RFP) with an independent contractor or 2) negotiate directly with a party like the USGS. Dale was asked to draft a proposal with the pros and cons of the different options, have the FAC review the proposal, and return to the GC with a recommendation. Land Interest Holding Entity This document is a draft based on one person's notes of the meeting. The official meeting minutes may be different if corrections are made by the committee befare approval. Page 3 of 4