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guaranteed and insu ,ccounts. Interest earnings from each su rvestment shali be credited <br />to Reclamation' s account to reduce the amount of the next federai quarterly advance. <br />d. A request for advance or reimbursement form, Standard Form 270 (Attachment [I) shall be <br />completed by the Foundation each quarter and shail be provided to the Grants and Cooperative <br />Agreements Officer and to each state. <br />e. Contributions and/or donations, other than those addressed above, shall go into accounts held <br />by the Foundation and kept separate from the accounts described in paragraphs b and c. above. <br />f. Disbursements from contribution accounts held by the Foundation shall be made for bilis <br />deemed payable in accordance with the Foundation' s bookkeeping and accounting practices and <br />approved by the parties to this agreement. <br />g. Disbursements shall be made from the parties's accounts in the following proportions: <br />Reclamation: 65.79% <br />Colorado: 15.79% <br />Nebraska: 10.53% <br />Wyoming: 7.89% <br />Exceptions to this allocation will only occur when Reclamation and the States all agree and direct <br />the Foundation otherwise through Governance Committee action. <br />h. If at any time Reclamation or any state does not have sufficient funds in its account to cover <br />its portion of a planned disbucsement, the Foundation shall not disburse funds for that purpose <br />from the account of any other party without prior written approval from Chat party. When Federal <br />Funds are to be disbursed, approval will be required by the Grants and Agreements Officer's <br />Technical representative. Disbursements shall be made by check or electronic funds transfer <br />upon receipt by the Foundation of a Request for Disbursement of Contributions (Attachment I). <br />i. The Foundation shall maintain a record keeping system acceptable to the parties tv this <br />agreement to track and reconcile disbursements. The Foundation will establish a"fund," which <br />will be a separate bank account. The fund will be broken into "accounts" maintained as required <br />by this agreement. Interest earned will be at the same rate for all monies in the fund. Interest <br />income will be prorated to the Parties' accounts as income, based on balances when intecest is <br />credited. <br />j. The Foundation shall provide the monthly reports listed below no later than the 10`h of each <br />succeeding month to the Governance Committee and Executive Director in a format acceptable <br />to the Governance Committee and Executive Director. <br />1. A report of cash contributions provided by each party to the July 1997 Agreement <br />since the last such report. <br />2. A report of in-kind services contributions by each party to the July 1997 Agreement <br />since the last such report. The eligibility and value of in-kind services as offsets to cash <br />contributions as required by the milestones to the July 1997 Agreement shall be <br />preauthorized by the Governance Committee prior to their inclusion in such report. <br />Detailed statements of these in-kind services will be provided by the contributing party. <br />Page 6 of 26