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wbam the head ot the bureau baa In wrttlnc df!ld~.ted.. (3) Request& to the Otf1ce ot the Secretary may be decided by the DI- rector ot AdmJn1strative Servtces. an Auistant SecretarY or Au1stant Secre- tary's deatenee. and any oUlctal whom the Secretary bas In wrtttnc destm&t. eel. (f) A dects10D to withhold a request- ed record. to release a record that is exempt tram cl1sc1osure, or to deny a fee waiver shall ~ made oDb' alter CODsult&t1on with the office of the ap. PI'OPr1ate usociate. rectonaL or field sollc1tor. (b) Form 0/ cmmL (1) When a re- quested record has been determined to be avatlable. the otficta1 P~n~ the request shall DOtUy the requester as to when and where the record is avall. able tor inspecuon or, as the cue may be. when aDd how copjes WW be pro- vtded. U fees are due. the ottlctal shall state the amOUDt of fees due and the Procedures for payment. as described In f 2.20. (2) U a requested record (or pOrtion thereof) is belnc made avatlable over the obJect1ons ot a submttter made In accordance with f 2.15(d), both the re- qUester aDd the subDUtter shall be no- tWed of the decision. The DOUce to the submitter (a copy ot Wh1ch shall be made ava11ab1e to the requester) abaU be forwarded a ....-. hie Dumber of daya prior to the date OIl wb1ch d1ac1osure 1& to be made and abaU 1Dclucle: (J) A statement ot the reuons why the submitter's obJect1ona were Dot au.talDed: (U) A 5PeCWc&t1on of the PGI'ttons ot the record to be d1sc10Hd. U the sub- IIl1tter's obJeet1ona were 1lI1~.tned In P&rt: and (W) A BPeCUled d1sc1oaure date.. (3) U a claim ot CODtfdenUaUty baa been found trtvoloua In ac:cordaDce With f 2.li(dKfKvU &ad a determ1na. UoD 1& IDade to releue the Jntormatlon 1t1thout CODaultaUon with the mbmit- ter, the mbmttter of the Jntormatton IbaU be DotUled ot the dects1cm and the reuona therefor a ~le DUmber of clan. prior to the date on 1rtUcb dUc:1o.ure 1a to be macle.. 203 FW 1 Exhibit 1 Page 5 of 13 (C) Form of defttcL (1) A deda10D withhold1nc a requested record 1ha.U be in Wrttlne and shall Include: (I) A retereDce to the spec1!lc exemp. tion or exemptions authol1z1Da' the Wlthhold1i1c. un U Deither a atatute or an Execu. tive order requires wtthhold1nc. the sound IJ"OUDd for wtthhold1nc; (W) A l1sUnc of the names and tlUes or posttioDl ot each persoD responsible tor the denial: and UV) A statement that the den1a1 may .be appealed to the A&s1staDt Secre- t&r7-PoUcr, Buclpt and AcImUl1stra. Uon aDd a descrtptlOD ot the proce. dures in f 2.18 for appeal (2) A dectston deDY1Dc a request lor tallure to reasonably describe request.. ed records or for other Procedural de- t1c1ency or because requested records cannot be located shall be in writing and aha11 include: (n A descriptiOD ot the basis of the deds10n: un A list 01 the names and tJUes or positions ot each person resPOnsible: and (W) A statement that the matter may be appealed to the Assistant Sec. reta.ry-PoUC)', BUdcet and ~dm;"is. tr&t10D aDd a descrtption ot the proce- dures 1D f 2.18 for appeal . 1.17 Tbae Ibaiu (or proceuinl' initial re- ....... (&) Baic Itm"- Requests tor. records ah&1l be PI'OCeSaed promptly. A deter- Iftm-tloD whether to II'&Dt or deny a reQUest aha11 be made wtth1n DO more than 10 worklDa clan alter rece1pt ot a request. Th1a det.erzD1naUoD shall be commUDtC&ted JmmecUately to the re- quester. (b) BuaaC." at lHlnc tCme ICmCt. (1) The 10 woridDc daF time 1Im1t bectns to nm When a requat lIleettnc the re- QWreDleDtI of 12.14<b) Is rec:e1ved at a field lDst-an.tton or bureau headquar- ten d-t",.ted 1D f 2.14<a) to rece1ve the request. (2) The runfttn~ of the bu1c time Um1t IDaY be delayed or tolled as ex. p1&1nect in f 2.20 (t), (C) Uld (h) U a re- QUeSter- (I) Baa DOt stated a wtWnenea to pay fea .. h1ch as are mt1clP&ted &Dd baa -~)