8126

• UCREFRP Catalog Number: 8126
• Author: U.S. Deparment of the Interior.
• Title: Freedom of Information Act Handbook.
• USFW Year: n.d.
• USFW - Doc Type: Washington, D.C.
• Copyright Material: NO

FISH AND W.I~DUFE SERVICE
ADMINISTRATIVE PROCEDURE

,,. _.. ~ ....J_

Administrative Procedure

Cha ter 2 Procedures

2.5 Appeals. Requestors will be informed in writing of
their right to appeal denials. Appeals are made to and
decided by the Assistant Secretary _ Policy,
Management, and Budget or designee, after
consultation with the Solicitor, the Departmental
Director of Communications, and the appropriate
program Assistant Secretary. Official files for all
appeals are maintained by the Departmental FOIA
Officer.

Part 203 Freedom of Information Ar

203 FW 2.t.

2.6 Recordkeeping.

A. All FOIA requests, upon receipt, will be annotated
with the date received.

8. Although a separate system of records is not
required for FOIA requests, each request will be filed
together with:

(1) A copy of the response(s) to the request.

(2) A copy or itemization of every record or part of it
disclosed to a requester, as well as a copy or
itemization of all records or parts thereof that have
been denied.

(3) Documentation of sound grounds for invoking any
exemptions to release of requested records.

(4) All records concerning the status of the request,
followup correspondence with the requester, and
records of any time extensions taken.

(S1 Intra-agency communications concerning the
request.

(6) Documentation concerning payment or waiver of
fees.

(7) A copy of any appeal filed with the Department.

C. FOIA files may constitute a system of records
under the Privacy Act if they are retrievable by name or
some other type of personal identifier. If so, they must
be maintained in accordance with 204 FW, Privacy
Act.

D. Action offices are encouraged to maintain sufficient
summary information to facilitate their input to the
Service's annual FOIA report (see 203 FW 1.6.)

ADMINISTRATIVE PROCEDURE