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~ LFL COLLECTION POLICIES AND PROCEDURES MANUAL 4 agencies or researchers requiring continued authority over the destructive use or permanent transfer of specimens they contribute to the LFL Collection, as well as their right to withdraw or transfer that material elsewhere, so long as they adequately cover the one-time costs of adding their specimens to the cataloged collection and the annual costs for their subsequent maintenance and management. LFL employees retain similar authority over contributions from their personal reference collections during their employment at LFL's expense. Destructive use or permanent transfer of specimens maintained under a depositor's authority is allowed only with written authorization by that contributor. A Research contract that specifies destructive use or permanent transfer of specimens over which the contractor maintains authority is considered written authorization. The LFL Collection Curator may appeal to an authorizing depositor for reconsideration of destructive use or transfer of specimens that might not be in the best interests of science or the public. Costs for permanent transfers of deposited specimens requested or authorized by a depositor maintaining authority over those specimens must be covered by that donor or the recipient institution. Such costs include documentation of deaccessions in the LFL's Collection catalog, preparation of transfer invoices and copies of related data files, and handling and shipping of specimens and related files. Specimens in very poor or mutilated condition that do not represent rare or unusual species, distributions, or conditions and are maintained under LFL's full authority may be discarded by the curator. Similar specimens maintained under a donor's authority may be discarded only with the written approval or request of the contributor. Non-fish organisms included with deposited collections (usually incidental captures) are transferred to other interested collections, researchers, or educators when such can be conveniently arranged; otherwise they may be discarded at the discretion of the curator. Specimen discards or transfers are appropriately documented in LFL Collection files and if fish, are formally deaccessioned in the accession log Discards or transfers of fish from the cataloged collection are also recorded as deaccessioned in the catalog. Cataloging, Maintenance, and Management of Collection LFL strives to achieve professional standards in the care and management of its collection. Most specimens are stored on specially constructed wooden shelving near LFL offices and laboratory in Room 33 of the IV.K. Wagar Building on the main campus of Colorado State University. The storage area is well ventilated, temperature-controlled (generally 65-70 C), generally shaded from excessive lighting of any kind, and not exposed to direct sunlight. Cataloging-A taxon-specific lot of specimens is formally added to the LFL's cataloged collection by assigning it the next available catalog number, entering pertinent collecting event and specimen data in the catalog, relabeling the lot with standard LFL Collection labels, and placing the lot in its appropriate location on collection shelving. Whole specimens, or parts thereof (e.g., scales, otoliths, fin-ray sections, digestive tract contents) that are not stored in fluid are labeled and cataloged according to their preparation. Priority for cataloging goes to specimens for which funds are specifically available for that purpose through the depositing agency or other grants or contracts. Remaining LFL holdings are considered backlog and cataloged as time and LFL resources allow. Specimens in collections