PRRIP Request for Qualifications

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PRRIP - ED OFFICE DRAFT 6 11/03/2008 45 The System will be developed and managed by an independent contractor for the Program. The 46 contractor will work with the Governance Committee, Program staff, and several Program 47 Advisory Committees to develop the System. Program staff will periodically evaluate the System 48 to ensure it is performing to expecta.tions and operating within budget. Periodic evaluations will 49 also allow the contractar to further develop and enhance the System to keep it efficient, "user- 50 friendly" and up-to-date with the current technology (i.e. hardware and software enhancements). 51 52 The System will be web-based and supported by common and tested database software (such 53 MySQLTM, OracleTM, or IBM's DB2TM). Data will be available to be viewed by web browser, 54 and texts will be available in Portable Document Format (PDF) that can be viewed with a PDF 55 reader (e.g., Adobe Acrobat ReaderTM). Individual user accounts with permissions will ensure 56 that only authorized users can submit data and reports, only the System Administrator can review 57 and approve uploaded data, and that in general all users have read/write access only to the 58 appropriate technical and administrative information. Public and non-Prograrri groups will be 59 able view Program news and reports and download data from the web site. 60 61 A web-based System will allow real-time updates to the database and will ensure that all 62 Program participants have access to the System at their assigned level of security through the 63 Internet. Another benefit of the web-based system is the accessibility of the Program 64 information to the public. The only hardware and software that will be necessary to submit, 65 access, and retrieve information from the System is a computer with an internet connection. As 66 mentioned previously, the database will be created and managed using proven software such as 67 MySQLT"t, OracleTM, or IBM's DB2TM. The database software will be chosen based on cost, 68 flexibility, reliability, and the perceived lnfe of the soflware. 69 70 System component design needs and guidance follow, with examples of how each component 71 will be used by Program participants or the general public. 72 73 Hardware and Securitv 74 The System will be stand-adone in that it will be separate from other contractor servers and all 75 critical hardware and software components will be licensed to or owned by the Program. This 76 will add a degree ofportability to the System, providing the Program with the ability to move 77 physical locations or change contractors if necessary. The System will also include an off-site 78 backup protocol. Depending on the backup approach, that hardware may not need to be owned 79 by the Program. 80 81 Permission to access information inside the System will depend on the type of user, and 82 participants with security clearance (granted during a provisioning process) will use login names 83 and passwords to access Program participant-only information. For example, the general public 84 will be able to enter the database through the web site, requiring no login name or password, but 85 access will be limited to completed work products ready for distribution to the public. A 86 Program participant will be able to enter any portion of the database (i.e. protocols, raw data, 87 administrative information, etc.) with read-only access unless given editing permission. This 88 will allow users to view text and data and query and retrieve data for analysis while preventing Page 2 of 10