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a - • $25,000 t0 $50,000 GOODS - Goods/commodities costing over $25,000 are required to be put out for bid. This will be a documented quote process and can be out for bid as little as 72 hours. If the good/commodity is on price agreement a purchase order is all that is required. SERVICES - Services costing between $25,000 to $50,000 will require a personal certification form and scope of work. Prior to purchasing, conduct a documented quote on BIDS. This quote will need to be out for bid for at least 72 hours. If the services that you are requesting are very specialized and there is ONLY one vendor who can do this project, a sole source justification can be used. Sole source means ONLY one vendor can do the project, it has nothing to do with $$$. The sole source request will be reviewed by purchasing for approval. If a sole source is requested, you will need to supply a scope of work and rate of pay, and you will need to justify that the cost we are paying this vendor is fair and reasonable. Over $50,000 GOODS - Costing over $50,000 require a sealed bid process. The Invitation for Bid (IFB) process will be used to purchase goods. The IFB must be on the street at least two weeks. The length of the evaluation period depends on what we are purchasing. Normally, an IFB is low bid only. You may ask one or two qualifying questions, if necessary; to make sure we are getting the item we want. Depending on what we are purchasing depends if a contract or purchase order should be used and is decided by what is in the best interest of the state. SERVICES - Costing over $100,000 require a Harris Sherman (HS) form prior to submitting a request to purchasing. This procurement will require an RFP. Request an RFP template from purchasing. Once you have completed filling out the necessary information, submit it to purchasing for review. It normally takes a couple of weeks to get an RFP ready for publication. Prior to putting the RFP on BIDS, DNR Personnel will need to review the project scope. After the RFP has been approved, it will be put out to bid. The bid will need to be on the street for AT LEAST 30 days. Vendors will submit questions concerning the RFP approximately 10 days after it has been put on the street. The project manager will have a couple of days to respond to these questions. The answers to these questions will then be published on BIDS. Then the proposals will be submitted by the due date. An evaluation panel of at least three people will review and score the submitted proposals, which usually take a week or two. It might be necessary to ask vendors to come in for oral presentations to give us a better understanding of what they are proposing. Once a vendor is selected, a letter of intent is sent to the vendor. All the other vendors, who submitted proposals, have seven working days to come in to review all of the submittals and file a protest if they feel it is necessary. During this time you can begin talking with your selected vendor about the contract. If no protests are filed, you may proceed with developing the contract. Once the contract has been submitted for approval, to the central approvers, it will take approximately four to six weeks to have the contract approved. Timelines Purchase Order ? That is discretionary and requires no other review - 5 working days. ? That requires HS form, personal certification, scope of work and fair and reasonable justification - plan on approximately 10 working days. CONTRACTS o Will take 4-6 weeks to be approved once they have been submitted to the central approvers.