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~ Purch~,se ()rder Terms and Conditions
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<br />1. Offer/ACCeptanca. If Mis purchase order ("PO~ reters to your id or pmposal, ihen Nis PO is an VENDOR AND ITS EMPLOYEES ARE NOT ENTITLED TO UNEMPLAYMENT INSURPNCE BEf~FITS
<br />ACCEPTANCE o1 your OFFER TO SEIl in accordance with the ter s and condNOns o( ihe IFB/RFP, as UNLESS VENDOR OR THIRD PARTY I'ROVIDES SUCH COVERAGE AND TFIP,T THE STATE DOES
<br />stated in your bid. I( no bid or propos~~l is reterenced, Nis PO is OFFER TO BUY, subjaq to your NOT PAY FOR OR O7HERJVISE PROVIDE SUCH COVERAGE. VENDOR SHALL HAVE NO
<br />acceptance, which must be demonsYated py either your peAor ance ot tliis PO ar by a formal AUTHORIZATION EXPRESS OR IMPLIED TO BIND THE STATE TO ANY AGREEMENT, LIABILITY, OR
<br />acknovAedgmeni in wriUnB~ N~Y COUNTER~FFER TO SELL is automedcally consVUed as a UNDERS7ANDING, EXCEPT AS EXPRE_SSLY SET FORTH MEREIN. VENDOR SHALL PROVIDE AND
<br />CANCELLATION of Nis PO unless a change order is issued accepUn a counter-oNe~. In ihe event vendor KEEP IN FORCE, AND SHG/V PROOF OF UPON RE~UEST, WORKERS COMPENSA710N AND
<br />form(s) or part(s) of forms are included in, or as an atlach ent ~o, any bid, proposal, ofler, UNEMPLOYMENT GOMPENSATION INSURPNCE IN THE AMOUNTS REQUIRED BY LAW, AND
<br />acknowledgment, o~ otherwise, vendor agrees ihat, in ihe event o( i consistencies or contra6ctions, ~he SHALL BE SOLELV RESPONSIBLE FOR ITS ACTS AND THOSE OF ITS EMPLOYEES, AND AGENTS.
<br />terms and wndlions of ihe salicitatlan document and Mis PO shal supersetle and control over Ihose
<br />contained in vendor's form(s) regardleus of any statemeM ~o the c nVery in such form(s). Unless the i6. Communimtion. FUI communications. including repoAS, no6ces, and advice of any nature, conceming
<br />purchasing egent specificalry agrees in wriling through overt reference or other express written intlicalion of administration o( ~his PO, prepared by vendor for the agenc~s use, must be furnished solely to Uie
<br />assent, terms and condi6ons oo vendor ~orms regarding choice o~IWw, venue, warranry disGaimer w pwchasingagentvdNintheagencypwchasingoffice.
<br />exclusion, indemnifi~ation of limitatlon ol liability shall be of no eRect.
<br />2. Satety Infoimation. All chemicals, equipment and materials propo ed and/or used in Me performance
<br />of ~his PO must cocform to the standarAS required by the Wlliam-St ger Occupa6onal Safety and HeaMh
<br />Ad of 1970. Bidders must lurnish all Nlaterial Safety DaW Sheets ( SDS) for any regula~ed chemicals,
<br />equipment or hazardous matenale at the fime o~ delivery.
<br />3. Changes. Vendo~ agrees to fumish p~ oducls anNor services in strf accordance with the spedficafians,
<br />and at ~he price set forih (or each iterti. Notlting in ihis PO may be added to, mo~fied, superseded or
<br />oNervrise attered ercept in wri0ng signed by an aNhorized represent tive of Me agen~y purchasing office
<br />and acknowiedged Uy vendor. Each shipment received or service per ormed shall be only uvon the terms
<br />contained in Ihis PU, natwiMstanding any terms contained in any invo ce or other act of vendw other than
<br />acknowledgment of a writlen change order to this PO. ~
<br />4. De1Nery. Unless mherwise specifir.d in Me sWicitation or in this PO, delivery shaA be FOB
<br />desfinaGon. In iW acceptance of any quo'etlon oRer, ihe agenq is relyi g on Ne pmmised delivery date,
<br />installatlon, or service pedormance as material and basic ta its acc fance. In the event af vendor's
<br />failure to deliver or pedorm as and wtier promised, ihe agency reserv s ~he right to cancel its order, or
<br />any part thereof, without preju6ce to its other righis, and vendor agre~s that the agency may reNm all
<br />or parl ol any shipnent so made, and may charge vendor vnN any loss or expense sus~ained as a
<br />result of such FaiNre to deliver or perfaR as promised. Time Is of ihe e sence.
<br />5. Rights in Dafa, Documenls. Comp~~ter Soitware or Otlier Intel ectual Property. Unless oll~erwise
<br />agreed In writlng, any sotlware, research, reports, sNdies, data, photographs, negaGVes or other
<br />documents, drawings or materials delivered by vendor in the pertorm nce ot ks obligefions under Nis PO
<br />shall be Che ezclusive prope~y of the State. The ownership nghts desc 'bed herein shall indude, but not be
<br />limited ~o, ihe right [o copy,pu blish, display, Vansfer, prepare Aeriva~iv vrorks, or ol~ervnse use ~he works.
<br />6. Quality. The S~ate will be Uie sole judge in determining "equa " with regard to quality, price and
<br />pertwmance. All pmducts deiivered shat be newly manufaclured and f tlie man~facturer s curtent model.
<br />unless atherwise spE~cified.
<br />7. Warrairties. NI provisions end reme~es of ihe Uniform Camme cial Code ("UCC") rela6ng to both
<br />implied and expressetl vrerranGes are ~erewith re(erred to and matle part hereol and ere in addi6on to
<br />any warrantles sdpuleted in the specificalions. ,
<br />8. Inspection and AccepWnce, Fina; acceptance is tlependent pon camplellon of sll aDP~ica6le
<br />inspection procetlur~;s. Should Ne pmtlucts or services fail to mee any inspectlon requiremen6, ihe
<br />agency may eaercise: all of its rights, including thase provided in the U C. The agency reserves the right to
<br />inspect services provided under Mis PO at all reasonable Umes and pleces. "Services" as used in this
<br />clause indudes services performed or tangible material produced r delivered in ihe pertormance of
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<br />services. If any of the services do not conform w%h PO requiremenis Ne agency may require venda to
<br />per(orm the services again in conformiry v.itti PO requiremenis, vrith n additlonal peyment. When defects
<br />in ihe qualiry or quantiry o( service camot be corrected by re-perfor ance, ihe ag¢ncy may (i) require
<br />vendor to take necer,sary adian to ensu~e tliat the IuWre per(ormanc canforms to PO re~iremenls end
<br />(ii) equitabty reduce Ihe payment due ver dor to relled ihe reduced val e of the services per ormed. These
<br />remedes in no way limit ihe remecGes available to ihe agency in [he t rmina~ion provisions of Mis PO, or
<br />remedes atherwise ervailable at law or in equiry.
<br />9. Cash ~iscount.'"he cash discoun~ p_riod will start from date of re eipt of acceptable invoice, or hom
<br />date of receipt o( acceptable producis/services a~ the specified de -nation by an authorized agency
<br />represen~a6ve, whichever is laler.
<br />10. Taxes. The S~ale agency, as purchaser, is exempt from all feder exdse taxes under Chapter 32 of
<br />~he Internal Revenue Cotle [No. 84-730113K] and from all Sta~e and lo al government use tazes [CRS 19-
<br />26-14(a) and 203, a: amended]. Taz exe~mp~ numbeia Por tlie specific gency may be (ound elsewfiere in
<br />this PO. Vendor is tereby nofified ihat ~.Men materials are purohase for ~he benefit of tlie State, such
<br />ezemptions apply except ihat in certain political subdivisions (e.g., City f Denver) vendor may be required
<br />to pay sales or use hues even tliough ihe uttimate product or service " provided to the Spte. These sales
<br />or use taxes will not be reim6ursed by the Spte.
<br />11. Prompt Paymerrt. State law end regulaGOns provide Ihat vendo will 6e paid wdhin 45 days afler
<br />receipt of products oi services and a correct notice of amount due, unl ss otherwise agreed to hy contract
<br />or special conditions o( Me PO. A State~ liabilily not paid within 45 ays is considered delinquent and,
<br />unless otherwise a8reed to, interest on ihe unpaid balance shall he Dai be~nning wiN the 46tli day et ihe
<br />rate o( 1% per monih until paid in full. A liabiliy shall not adse if e ood faith dispute exists as ro the
<br />agency's obliga5on to pay a0 ar a potlion of the liability. Vendors shal invoice ihe egency separately for
<br />interest on delinquen! amaunts due. The lulGng shall reference ihe d~~~ ent payment, Ne numbw ot daye
<br />interestlo be Daid and the applicable inteiest rate. [CRS 2430.202(24), s amended.~
<br />12. Vendor OHset. PursuaM to CRS 24-74202 d, as amended, ihe Sta e Controller may withhold payment
<br />tor debts awed to Stale agencies under ihe vendor offset intercept syst m for: (a) unpaid child suppon debt
<br />or child support errearages; (6) unpaid balances ot ta.r, acuued inte est, or other charges specified in
<br />Ar4cle 21. Title 39, C~RS; (c) unpaid loans due ta ~he Student Loan Di ision of ihe Department of Highef
<br />Education: (~ amourts required to be pe~.d m the unemploymem comp nsa6on fund; and (e) other unpaid
<br />debis, tound to be ov,ing to ihe State or iC; agencies by final agency de rmination or reduced to Ndgment,
<br />as cerfified by the State Cantrollec
<br />13. Assignment and Successors; Ant@rust Glaims. Vendor shall n t assign righGS or delega~e duties
<br />under ihis PO, or su~conVaA any part o~ the performance required u der this PO, without the express,
<br />written consent of ihe State, which shell not be unreasonably wi~hheld. his PO shall inure to the benefit of
<br />and be binding upon ihe par6es hereto and ~heir respective succe sors and assigns. AssiBnment of
<br />accounts receivaWe may be made only wih vrtitteo aaUCe tumished to pwchasing a9eacy w ins6WUOn.
<br />14. Indemnification. In Ihe event any aiticle sold or delivered under is PO is covered by any patent,
<br />copyright, hademark, or application Nerefor, vendor will indemnify and hold harmless the State from any
<br />and all loss, liabilky, casL expenses and legal fees inwrred on acco nt of any claims, legal acfions or
<br />judgmenls arising ou~: of manufacWre, sale or use of such article in v olation, inMngement or Ne like of
<br />rights under such pxtent, copyright, Vacemark or applicafiort If this PO is for services, to the extent
<br />authorized by law, vendor shall indemnily, save, and hold harmless th State, i~s employees and agenb,
<br />against any and all daims, damages, liabiliry and court awards inclu ng cosis, exDenses, and atlomey
<br />fees and related expenses, incurred as a iesuN of any act or omission b vendor, or ils employees, agen6,
<br />subcontractore or azsignees, arising oN ol or in wnnec6on witli pertor ance of services ordered by Ihis
<br />PO.
<br />17. Complianca with Laws. Vendor egrees to comply with aA applicable federal and Stete laws,
<br />regulatlons and policies, as amended, induding Nose regarding unhir labor practices, enfi-kick-back and
<br />cdlusion.
<br />1 e. Americans wkh Disabilkies Act (AUA) Requirements. If ihis solidtaGOn wntemplates ihe provision
<br />of services to ihe public, vendor shall, in addiGon [o eny other requirements under Title 11 0/ ~he ADA,
<br />comply with ihe Title 11 requiremerRs of Ihe ADA regarding ~he accessibility ot State services and
<br />programs, as an esplidt requirement. Vendor assures Nat, at all times during Ne pertormance of any
<br />resulling PO, no quali(ed individual wiN a disability shall, hy reason of Nat 6sabiliry, be excluded hom
<br />participation in, or 6e denied benefib o(, services, pragrams, or activities pertormed by vendor for lhe
<br />benefitofthe State.
<br />19. Insurance. Vendor shall obtain, and maintain at all times during the term of this PO, insurance as
<br />specified in the sWicita6on or order, and shall provide proot o1 such covera9e.
<br />20. Termination For DeTauH/Cause. a. ExceDt as othervrise agreed, the UCC shall govern in the cesa of
<br />goods. In the case of services, i( vendor refuses or tails to Gmely perform any af the provisions of Nis PO,
<br />wiH~ such diligence as will ensure iR completlan within Me fime spedfied in ihis PO, ~he purchasing agent
<br />may notity vendor in wri5ng of non-pertormance, and if nat pmmptly corrected witlun Ne Gme specified,
<br />such agent mey terminate vendofe rigM tu proceed with the PO or such part thereot as to which there has
<br />been delay or a failure to propedy perform. Vendor shall continue per(ormance of ~he PO to ihe extent it is
<br />not lerminated and shall be liable to~ excess costs i~urred in procuring simllar goods or services
<br />elsewhere. Payment for completed services pertormed and accepted shall be at Ihe PO pnce.
<br />b. In ~he case of remedies ezercised undeu ihis paragraph for services, or enalogous reme6es exercised
<br />under the UCC (or in goods, ihe purchasing agency may withhold amounts due to vendor as the
<br />purchasing agent deems necewary to reimburse the purchasing agency for Ne ezcess costs incurted in
<br />aring, completing or procuring similar gootls and services.
<br />c. In the case of eiNer goods or services, vendor shall not be in detault by reason ot any (aiWre in
<br />peAormance of Nis PO in accordance vnth its terms, if such tailure arises out of acis of God; acts ot U~e
<br />public enemy; acts of ~he State or any govemmental en6ry n iLS sovereign or conVactual capaciry; fires;
<br />floods; epidemics; quarantine restrictlans; strikes or other labor disputes; height embargoes; or unusually
<br />severe weather.
<br />d. I~ afler rejecfion, revoca6on, or other termina6an af vendor's nght to proceed under Ihe provisione o( Uie
<br />UCC or this clause, it is determined for any reason that vendor was not in default under ihe provisions af
<br />~hi5 clause, ar that Ne delay was erwsa6le, Ue nghts and obligations of ihe parties sball be tlie same as il
<br />ihe notice of terminatlon had been issued pwsuan~ to ihe terminalion fw convenience clause.
<br />Termination Fo Convenience. a If no~ acce te vnirien acknowted ment Nis PO ma be
<br />21. r . p d by 8 . Y
<br />canceled by mitten or oral nolice ta vendor prior to shipment ot goods or beginning of pertormance of
<br />services.
<br />b. Unless otherwise agreed in wrifing, in eddiGOn to Ne righls and remed~es goveming goods in the UCC,
<br />ihe purchasing agent mey, wfien the interesLS of Ihe purchasing agency so reduire, terminate ihis PO in
<br />vfiole or in part fm ihe convenience of th: agency or instiN6an. The pumhasing ag=M shall give v+nUen
<br />notice of Me terminatlon to vendor specifying the part of Ue PO terminated and wfien termina6on becomes
<br />eftec5ve. Upon ~eceipt o( nolice of termination, vendor shall incur no further obligafions except to the extent
<br />necessary to mifigate ~osts of pertormance. In Ne case ol senices or specially manufa~tured gootls, ihe
<br />State shall pay reasonahle settlement ezpenses, ihe PO W~ce or rate lor supv~ies and services deGvered
<br />and accepted, ~he reasonable cosis of peAamance on unaccep~ed supplies and services, and a
<br />reasonable profit for that unaccepted Work, in accordance will~ the cost principles promulgated in
<br />accordance wIIh CRS 24-107-107, as amended. In ttie case of exisGng goods, the State shall pay
<br />reasanable settlement expenses, ~he PO price for goods delivered and accepted, reasonable costs
<br />incurred in preparation far delivery of the undelivered goods, and a reasonable pmfit for ihat preparatory
<br />work. The amoun~ of Ne termination liabiliry under Ihis paragraph shall not exceed ihe amount of Ne PO
<br />price plus a reasonable cost (or settlemeni ezpenses. Vendar agrees to submit a termination proposal es
<br />we6 as reasonable suppo.ting documeMation, cosl and pricing data, end a ceNfication ns ie7oired Cft5
<br />24-106-101, as amended, upon request of the purchasing agent.
<br />22. Purchase Order Approval. This PO shall not be valid unless it is exewted by Ne purchasing agent /or
<br />~he purchasing State agency or institution. The State shall have no responsibiliry or liabiliry tor products or
<br />services delivered or performed prior to proper execuGon hereof.
<br />23. Fund Availability; Federal Funda Contingency. Financial obligations o( the State payable afler the
<br />current fiscal year are contingent upon lunds for ihat purpose being appropriated, budgeted and othervnse
<br />made available. If Nis PO is funded in whole a in patl vdlh federal funds, this PO is subjecf ro and
<br />contingent uDOn ihe continuing availabiliry ui federal funds for ~e purposes hereof. lf this PO contemplates
<br />~he purchase a( goods to be delivered in a single installment, tlie State represents tha~ it has set aside
<br />su(ficient Nnds to make paymen~ under this PO in acwrdance witt~ its lerms.
<br />24. Choice of Law. This PO is made in, and Ue laws of ~he State of Cdorado shall govern, in connection
<br />wiM the formatlon, performance and tl~e legal enforcement of, ihis PO. Unless othervnse specified in ihe
<br />solicita5on or ihis order. venue for any ju6cial action arising out of ar in connection with Nis PO shall be in
<br />Denver, Colorado. Vendor shall exhaust administratlve remedies in CRS 2F103106, as amended, prior to
<br />commencing any judicial acGon againstth e State.
<br />25. UnNortn Comme~cial Code. All references in ihis PO [o the UCC shall mean Me UCC as adopted by
<br />the State of Cobrado et Title 1, Colorado Revised SUNtes, as amended.
<br />26. Non-discrimination. Vendrn agrees to complyw ith Ne fetter and spiril of a11 applicaMe State and
<br />federal laws respectlng discriminalion and unfair employment practices.
<br />27. ~Nof appllcable to Intergovemmental GOs~ ILLEGAL ALIENS - PUBLIC CONTRAC75 FOR
<br />SERVICES AND RESTRICfIONS ON PUBLIC BENEfITS. a. Vendor certifies Ihat il shall comply
<br />with ihe pmvisions of CRS 8-17,5401 e~ seq. Vendor shall not knowinglyen Bage an illegal alien to
<br />er orm work under Mis PO or enter into a r,ontract ar PO v.itli a subconVaclor ihat fails to certify to vendor
<br />Nat Ihe subcontractor ahall not knovrinply engage an illegal alien to perform work undei Mis PO, Con7actor
<br />represen~s, warrants, and egrees ihat it (i) has verified ihat it daes not engage any illegal aliens, Ihrough
<br />paNcipation In the federol Basic Ptlot Employment Verification Program and (ii) othervdse will comply with
<br />ihe requiremenis af CRS 8-17.5402(2)(b). Vendor shall comply witli all reasanable reQuesls made in ~he
<br />course of an inves[igalion under CRS 8-17.5-702. Failure to comply vnlli any requirement ol this provision
<br />or CRS 8-17.5101 et seq., shall be cause for terminafion ta breach and vendor shal; be liable for aclual
<br />and consequential dama9es.
<br />b. Vendor,if a naNral person eighteen (18) years af age or older,he reby swears o~ affirms under penalry oi
<br />perjury Ihat he m she (i) is a citlzen or otherxise lawfully presen~ in the United States pursuant to tederal
<br />law, (ii) shall comply with Me provisions of CRS 24-76.5-101 et seq., and (iii) shall produce one torm of
<br />identification required 6y CRS 24-76.5-103 prior Io the ehective date of ~his PO.
<br />15. INDEPENDENT CONfRACTOR. VENDOR SHALL PERFORM I S DUTIES HEREUNDER AS AN
<br />INDEPENDEN7 CONTRACTOR AND NOT AS AN EMPLOYEE. NEI ER VENDOR NOR ANY AGENT
<br />OR EMPLOYEE OF ~JENDOR SHALL BE: OR SHAIL BE DEEMEp T BE AN AGENT OR EMPLOYEE
<br />OF THE STATE. VE:NDOR SHALL PA1' WHEN DUE ALL RE~UIR D EMPLOYMENT TAXES AND
<br />INCOME TAX WITHyOLDING INCLUDIVG ALL FEDERAL AND ST TE INCOME TAX AND LOCAL
<br />HEAD TAX ON ANY AAONIES PAID PUR:x1ANT TO THIS PO. VENDO ACKNOWLEDGES THAT
<br />Issued by th~~ State Cor~troller's Office
<br />Rule 2-2
<br />Date Issued: 7/1/74
<br />Date Revised: 10/25/06
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