27k (2) - Laserfiche WebLink

Home Browse Search

The Data Harvesting Initiative (DHI), a joining of CWCB and CSU’s document management systems, will provide statewide access to the myriad of wa ter-related records, including: publications, maps, Board Meeting audio files, reports, water right decree s, historical documents (D elph Carpenter papers and other collections), flood insurance studies and other wate r information. The DHI is an extension of the WRIC and the CWCB Imaging Project. A study was conducted by Solany™ Document Manage ment to investigate the feasibility of joining document management systems, providing the ability to search multiple water information collections at one time. The findings and recommendations are available in a final report entitled “ Colorado Water Conservation Board’s Data Initiative: Design Recommendations & Cost Submission ” (the Report). To continue the Water Resources Information Cent er and to implement the Data Harvest Initiative, funding is hereby requested for the following ite ms (see attached Project Data Sheet and Table): Operations of Office/Training Space In order to provide an accessible, up-to-date trai ning center, as well as access to bound and imaged documents, the CWCB will need to provide adequate space and equipment for these needs. The CWCB Space committee estimates the costs of lease space (at ~$60,000/year) and equipment to be $385,000 over the next 5 to 7 years. Adopt and Implement a Standard for Sharing/Harv esting Data among Document Management Systems Work with CSU and other water entities to generate interest in the DHI, and to define the common data to be shared, using the standard put forth in the Report (the Dublin Core Metadata Initiative and XML). Prepare the CWCB’s system for integrated search and retrieval functionality by translating all existing data and performing database enhancements as necessary. The Re port estimates this phase could be performed within 6 months, at a cost estimated at $75,000. Integrate the CWCB and Colorado State University’s (CSU) Systems Using the Standard Prepare CSU’s system for integrated search and retrieval functionality by translating all existing data and performing database enhancements as necessary. Integrat e the systems so that CSU’s collection is searchable and retrievable from CWCB’s system and vice versa. The Report estimates this phase could be complete within 3 months, at a cost of $40,000. Provide Funding for Furthering CSU’s Digitization of Documents CSU has been working to digitize as much of their water information as possible, now available through the Water Resources Archive. They have received grants from various donors, including the CWCB. The CWCB has received a list of outstanding items fro m CSU, which outlines the collections still to be digitized. This list includes the Delph E. Carpenter papers, the Groundwater Data and McComb Big Thompson Flood collections, records of the Poudre River Trust and the papers of Robert E. Glover, James L. Ogilvie, Ralph L. Parshall and Gilbert G. Sta mm. The CSU and CWCB staff estimates the digitization could be performed within a year, at the cost of $50,000. Join with Other Interested Water Entities Who Want to Share their Water-related Information The CWCB staff anticipates other water entities being in terested in the DHI, where they have the ability to search multiple water information collections from their system while providing their information in return. The Report estimates the integration of each entity to cost $10,000, which would be funded by interested entities (not by the CWCB). 2