29d

• Board Meeting Date: 11/19/2008
• Description: CF Section – Referred Non-Reimbursable Investments - Arkansas River Surface Water Rules Technical/Financial Assistance
• Board Meetings - Doc Type: Memo

DRAFT Proposed Agenda
Irrigation Consumption Rules Advisory Committee
Solutions Sub-Committee Meeting #2
November -December, 2008
Back r.~: Following the September 19, 2008 meeting of the Advisory Committee, where nominations to the
Solutions Sub-committee were received, the following persons were appointed to the Solutions Sub-committee:
Steve Leonhardt, Matt Proctor, Tom Rusler, Jay winner, Don Steerman, Ryan Hemphill, Ken Baker, Gary Steen,
Steve Monson, Dan McAuliffe. Katy Radke, Steve Miller, Steve Witte and Jody Grantham are to provide staff
support to the Sub-committee. Jody Grantham is to act as the non-voting chairman.
The first meeting of the Sub-committee was held in conjunction with the Engineering Sub-committee on October 22,
2008, in LaJunta. Following a presentation by Steve Miller to the Advisory Committee on October 22, 2008,
concerning the availability of $250,000 approved by the Colorado Water Conservation Board to assist with
compliance with the proposed rules, the Advisory Committee appeared to reach consensus on the following points:
1) The primary purpose for this funding ought to be to assist persons who installed irrigation system improvements
on or after October 1,1999 but before the effective date of the proposed rules who will be subject to the rules;
secondarily, the funding should be used to assist persons who wish to install improvements after the effective date of
the proposed rules; and 2} It makes sense for the Lower Arkansas Water Conservancy District, if the Board of
Directors of the District is willing, to take a lead role in facilitating compliance with the proposed rules.
Purpose: The purpose of the second meeting of the Solutions Sub-Committee will be to discuss and formulate
recommendations concerning a Compact Compliance Plan that could be developed by the Lower Arkansas Valley
Water Conservancy District to prevent a violation of Article IV-D of the Compact in accordance with Rule 10 of the
draft Consumption Rules. The primary focus of the Plan should be to assist persons who want to continue to use a
sprinkler or drip irrigation system that was installed on or after October 1,1999, although the Sub-Committee should
also consider recommendations for the Plan that would allow those who want to install improvements to comply
with the Rules. The following issues will be addressed by the Sub-Committee:
^ Clarify and refine the Mission and Objectives of the proposed Plan
^ Identify Keys to Success, including
• the engineering services that will be required to develop and submit a Plan,
• the administrative services that will be require to interact with water users who want to be included in
the Plan,
• the sources of water and means of storage that are currently available for a Plan and the steps that may
be necessary to use those sources and storage vessels,
• and identify other sources of water and means of storage that may be needed.
^ Outline a schedule for development of the Plan prior to the effective date of the proposed rules
^ Determine if the LAVWCD can include persons who are outside the boundaries of the District. If not,
identify other organizations that maybe able to develop a Plan for water users outside the LAVWCD
boundaries
^ Detail operating procedures, e.g., identify preferences I advantages associated with specific client
groupings, identify information that will be required from prospective Plan members for the application
process, identify accounting and reporting requirements and scheduling, billing and collection procedures,
procedures to be followed in the event ofnon-payment, etc.
^ Develop ranked lists of potential replacement sources and relative merits and costs of each.
^ Identify capital equipment needs (e.g. computer hardware, operating and application software, ESRI
licenses, etc.)
^ Identify personnel requirements
^ Describe Marketing /Educational efforts to be undertaken
^ Grant application and anticipated use of funds (detail by month, first year)
^ Consider requesting LAVWCD to provide the following financial data to help ensure sustainability of this
institutional alternative:
o Cost Projections after year one
o Assumptions upon which projections are based (including fees and/or subsidies required for long term
sustainability)
o Break even analysis