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Task 157 -Coordination with Consultant Team <br />Objective: <br />Maintain open communication of activities and results with other consultants to benefit SPDSS <br />development efficiency and quality. <br />Approach: <br />157.1 Advisory Meetings Prepare for and participate in three advisory meetings. <br />157.2 SPDSS Coordination. Schedule up to ten meetings (7 in Denver and 3 by phone) to <br />communicate with State and other consultants about data needs, results, issues, progress etc. <br />during SPDSS development. Also evaluate needs and propose plans for system <br />enhancements based on feedback from the State and consultants. <br />Deliverables: <br />157.1 RTi staff will prepare for and participate in advisory meetings, at a level coordinated with <br />the SPDSS consultant and state management team. <br />157.2 Results from coordination meetings will be documented in memoranda, as appropriate. <br />Task 158 -Project Management <br />Objective: <br />To track work accomplished, to maintain budget and schedule, and to regularly report the status <br />of work activities. In addition, promote communications between the Consultant and the State <br />and between the Consultant and other SPDSS Consultants. <br />Approach: <br />158.1 Progress Reports and Invoices. Prepare and present to the State 24 monthly progress <br />reports that include the following three components: <br />A Work Activity Description that describes work accomplished that month and percent <br />complete for each Subtask presented in the Budget. <br />A Task Summary that describes the Budget, Costs to Date, Percent Spent, Percent Complete, <br />Estimated Cost to Complete, and Surplus or Shortage. Note this report is expected to <br />identify problem areas whenever the Percent Complete is less than the Percent Spent. Also, <br />the Surplus (+) or Shortage (-), which is the difference between the Budget and the Estimated <br />Cost to Complete, will quantify the magnitude of potential savings or problems. <br />^ A Project Summary that describes technical, budget and schedule concerns for the Project. <br />