FLOOD11755

• County: Statewide
• Basin: Statewide
• Title: Guidelines and Specifications for Flood Hazard Mapping Partners - Volume 1: Flood Studies and Mapping
• Date: 4/1/2003
• Prepared By: FEMA
• Floodplain - Doc Type: Educational/Technical/Reference Information

Guidelines and Specifications for Flood Hazard Mapping Partners [April 2003]

becomes responsible for consultation and coordination activities. Mapping Partners involved in
a Flood Map Project may be asked to assist the FEMA CCO in consultation and coordination
efforts.

1.3.4.2 Initial Coordination and Outreach

[February 2002]

When a Flood Map Project is initiated, FEMA shall contact the local officials and the State NFIP
Coordinator and inform them that their community has been selected for a possible Flood Map
Project. FEMA shall work with local officials to inform the community and request information
through meetings and other consultation activities. The NFIP regulations also require FEMA to
encourage local dissemination of information and ke:ep local officials apprised of progress.
Contractors and other Project Team members may assist in providing this information and
informing local officials.

1.3.4.3 Community Case Files and Dockets

[February 2002]

Other statutory and regulatory requirements involve detailed record keeping and documentation
requirements. For example, FEMA must establish legal files, referred to as "dockets," that must
be maintained and made available to the public, When a community is initially considered for a
Flood Map Project involving a new or revised Hood hazard analysis, FEMA must establish a
community case file.

As work on the Flood Map Project progresses, FEMA or a Mapping Partner designated by
FEMA, shall include copies of correspondence, as well as documentation of all actions related to
tentatively identifying a community, providing BFEs, and suspending or reinstating a community
in the community case file. FEMA must maintain the community cases file even if an NFIP map
is administratively rescinded or withdrawn after notice or the community successfully refutes its
floodprone designation.

Designated Mapping Partners shall assist FEMA in establishing and maintaining the community
case files to ensure accuracy and completeness. These files must include copies of the following:

· All correspondence between FEMA and the community concerning the Flood Map
Project, including reports of any meetings among FEMA representatives, property
owners, the State NFIP Coordinators, SCs, or other stakeholders;

. Relevant publications;

· Completed flood elevation study; and

· Final determination (see Section 1.5 for more information).

In accordance with Part 67 of the NFIP regulations, FEMA also must establish and maintain a
Flood Elevation Determination Docket (FEDD). In the FEDD, discussed in more detail in
Section 1.5, FEMA records all matters pertaining to flood elevation determinations, starting with
the issuance of the Preliminary versions of the FIRM and. PIS report to community officials.

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Section 1.3