Laserfiche WebLink
<br />OO~53'J <br /> <br />3. Members. Membership shall follow guidelines in the AMWG Charter. Members of the AMWG <br />will be designated by the Secretary ofInterior. They shall serve for a term of four years, Members may <br />be re-designated to serve for more than one term, <br /> <br />4. Alternate Committee Members. Each AMWG member may designate an alternate to serve for the <br />same term as the member. Alternates must be identified to the Chairperson in writing. If the alternate <br />is to represent the member at any AMWG meeting, the member will so notify the chairperson 15 days <br />prior to such meeting. Alternates must meet the same qualifications as the member. Alternates will have <br />authority to participate in AMWG business, including quorum and voting privileges. Representation by <br />an alternate does not satisfy the minimum personal attendance requirement of the member as described <br />in the Charter. A list of members and alternates shall be maintained and made available to AMWG <br />members. <br /> <br />5. Agenda, At least thirty days prior to any meeting of the AMWG, a draft of the proposed agenda <br />and related information will be sent to the group members, Members shall review the agenda and return <br />comments and proposed agenda items to the Designee within two weeks of the agenda mailing date. The <br />final agenda will be sent to the members 15 to 30 days prior to the meeting. The Secretary's Designee <br />shall approve all agendas, <br /> <br />6. Voting. The maker of a motion must clearly and concisely state and explain his or her motion, <br />Motions may be made verbally or submitted in writhing in advance of the meeting. Notice of motions <br />to be made by any member of the AMWG should be announced in the Federal Register and presented <br />on the agenda, Motions may be proposed by any member in meetings where they are related to an <br />agenda topic. After a motion there should be presentations by staff followed by discussion and a call for <br />questions, The public will be given opportunity to comment during the question period as allowed by <br />the Chairperson. Any member of the public asked to address the AMWG, shall have a minimum of2 <br />minutes to comment. The Chairperson can limit the total time allowed to the public for comments. <br />Comments shall address the motion and not be repetitive to presentations, group discussions or other <br />comments previously presented. The motion must be fully documented for the minutes and restated <br />clearly by the Chairperson before a vote is taken. <br /> <br />The group should attempt to seek consensus but, in the event that consensus is not possible, a vote should <br />be taken, Voting shall be by verbal indication or by raised hand. Approval of a motion will require a <br />two-thirds majority of members present and voting, The views of any dissenting member or minority <br />group shall be transmitted to the Secretary along with the majority recommendation. Voting shall occur <br />only within the formal meetings of the group. <br /> <br />7, Minutes. Detailed minutes of each meeting will be kept. The minutes will contain a record of <br />persons present and a description of pertinent matters discussed, conclusions reached, and actions taken <br />on motions. Minutes shall be limited to approximately 5 to 15 pages. The corrections and adoption of <br />the minutes will be by vote of the AMWG at the next subsequent meeting. The Secretary's Designee <br />shall approve all minutes. The Bureau of Reclamation is responsible for recording and disseminating <br />minutes to AMWG members within 60 days of the subject meeting. <br /> <br />2 <br />