FLOOD10331

• County: Statewide
• Basin: Statewide
• Title: A Primer for Hosting Buyout Workshops
• Date: 1/1/1994
• Prepared For: Association of State Floodplain Managers
• Prepared By: The Mitigation Assistance Corporation, Boulder, CO
• Floodplain - Doc Type: Educational/Technical/Reference Information

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A Primer for Hosting Buyout Workshops

Page 6

cover all workshop expenses or funding can be solicited to initiate the workshop with the
remaining costs to be offset with registration and exhibitor fees. It may be possible to
obtain private organization funding, if the sponsoring firm felt they could recoup their
investment. However, a privately sponsored workshop may interfere with the intent and
ability to attract the target audience. People tend to view post-disaster services that are
government-sponsored as "official" versus privately-sponsored services as "opportunistic."

Funding for the Davenport Workshop
Mr. Thomas, the Federal Coordinating Officer in Iowa, received a proposal from the
Association of State Floodplain Managers to develop and deliver the Davenport workshop.
The proposal consisted of a statement of work and estimated budget. It was suggested that
the contract could be issued as part of the assigned tasks under the National Park Service
Mission Assignment, with the workshop functions being assigned to both the National Park
Service and the Association of State Floodplain Managers. With concurrence from all
parties, including the Federal Emergency Management Agency and National Park Service
Headquarters, the Federal Coordinating Officer approved the proposal for Federal
Emergency Management Agency funding.

The approved workshop budget was $131,000. Over a third of the funding (39 percent) was
for travel expenses, so that state, local, and voluntary agency scholarships could be provided.
It was felt that if workshop registration and travel expenses were covered, the sponsors
could attract the local audience they were targeting. The mechanics of invitations and
scholarships is discussed in greater detail in the Administrative Requirements section.

Forty-six percent of the budget was allocated for project management, conference
administration, speakers, hotel space, conference meals, participant resource materials,
workshop advertising, miscellaneous supplies and equipment, and Association of State
Floodplain Managers overhead. The remaining 15 percent was budgeted to produce a
videotape of the workshop sessions (order information for the workshop videotape is
included in Appendix A).

The cost for the Davenport workshop was unique to this specific event. Travel scholarships
were provided and videotaping of conference sessions was conducted. It is estimated that
a similar workshop could be funded in the range of $20,000 to $100,000, depending on the
number of participants. In many instances, $100 to $150 registrations fees can cover many