Arkansas basin Needs Sub Mtg 11_29_06

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Arkansas Basin Roundtable Needs Assessment Subcommittee November 29, 2006 Meeting Notes 1. The meeting began about 1: 3 0 pm. Attendees included: Jay Winner, Tom Brubaker , SeEtta Moss , Gary Barber , Terry Scanga, Loretta Kennedy, Alan Hamel, Terry Rusher , Dan Henrichs, Reeves Brown and by phone: Reed Dils, Dennis Smith, Tom Verquer,. 2. Chairman Jay Winner opened the meeting and framed the discussion around defining a process for all future applications. The group agreed that whatever process was form ulated would not th apply to the items that had been placed on the agenda for the meeting of November 29 . However, only those submissions that had been received by Rachel Bogner, distributed and placed th on the agenda for November 29 would be considered fo r the January, 2007 Roundtable meeting. All subsequent applications will be required to follow the procedures defined by the group. 3. The group engaged in a lively discussion. SeEtta Moss provided a draft of potential criteria for evaluation. At Reed Dil’s suggestion, r eference to the Criteria and Guidelines adopted by the IBCC and CWCB revealed that many of the criteria the group was interested in could be measured by the documentation required under the WATER SUPPLY RESERVE ACCOUNT 2006 - 2007 GRANT APPLICATION FORM . The group reached consensus that all future applications sho uld include a completed application form and whatever supporting documentation the applicant deemed appropriate . 4. The group developed the attached flow chart as a procedure for processing applications. 5. The group determined that application s would be processed as received quarterly on or before st st st st February 1 , May 1 , August 1 and November 1 , at the offices of the Roundtable with a transmittal letter addressed to the C hairman. Application s can be submitted electronically. Each application must come through a member of the roundtable. Applicants can work with any roundtable member willing to advance their request. The members of the roundtable are encouraged to work w ith potential applicants to provide well qualified applications. Other norms for the Needs Subcommittee in considering applications include: a. No quorum requirement for the subcommittee meetings. b. Participation and voting by telephone is authorized . c. The committee is a recommending body, the roundtable is the decision - making body. Each application that is forwarded to the roundtable for consideration will include a tally of subcommittee members who recommend approval of the application and memb ers who do not recommend approval. d. A presentation by the applicant to the subcommittee is not mandatory but is encouraged. e. The Executive Committee will set priorities for the agenda of the Roundtable and allocate time for presentation and discuss ion. An application that is forwarded by the Needs Subcommittee will not necessarily be heard on the next possible agenda of the Roundtable.