Arkansas subcommittee1-6-06 meeting minutes.do

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Arkansas Basin Roundtable By - Law Subcommittee January 6, 2006 Attendees: Alan Hamel Danny McMillan (by phone) Terry Scanga Mark Pifher (by phone) Jane RawlingsDennis Smith SeEtta Moss Lissa Pinello Gary Barber Jim Winner Jeff Trinnel Eric Hexoc (by ph one) 1. Chairman Hamel set two (2) items before the group as an agenda: A) Review of the election of IBCC Representatives, and; B) Progress on drafting of by - laws. 2. Following a review of the events of the Roundtable meeting of December 1, 2005, the s ubcommittee reached consensus on the following conclusion and recommendation: A quorum was properly established for the election of IBCC Representatives and the first Representative was properly elected. However, the by - law procedures were not followed c ommencing with the rd rd 3 ballot. Therefore, the Roundtable should recast the 3 ballot at the meeting on January 9, 2006, and follow the by - law procedures until a second IBCC Representative is elected. rd rd The individual chosen in the 3 ballot was notifi ed by telephone that the 3 ballot would be rd recast. All Candidates who stood for election in the 3 ballot were notified that the ballot would be recast. Given the potential that some roundtable members may not have attended the December 1, 2005 meetin g, the subcommittee also recommends an approximately five (5) minute address by each Candidate to the Roundtable prior to the balloting. 3. The subcommittee reviewed examples of the by - laws adopted by the Colorado Basin and the Gunnison Basin. Following the same outline provided by the Department of Natural Resources, the group identified those sections which could be adopted directly and those sections which required adaption for the needs of the Arkansas Basin. The subcommittee then determined which s ections of the by - laws were important for delineation prior to the next roundtable meeting. Generally, there was enthusiasm for the adaptations made by the Gunnison Basin in drafting their by - laws. The subcommittee reached consensus on Article V, Roundt able Leadership, Sections 2 & 3 (dealing with elections and terms for officers) and Article VII, Meetings and Governance, Section 2, Regular Meetings and Section 7, Quorum . The group then set a priority for discussion of Article VI, Decision Making an d the related Article III, Definitions, Section 6. Consensus ; Article II, Goals and Objectives; Article III, Definitions; Article IV, Roundtable Membership, as it relates to including non - voting members beyond those