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Arkansas Basin Roundtable Meeting of November 8 , 2006 Meeting Notes The meeting notes attempt to follow the agenda. 1. Chairman Hamel convened the meeting at approximately 12:3 5 . 3 2 members of the Roundtable were present . A regular quorum was establis hed . Tom Verquer motioned and Dan Hedrich seconded the motion to approve the minutes and the minutes were approved by voice vote. A summary of attendance by member for each month of 2006 was distributed for discussion. Chairman Hamel offered insights reg arding the discussion by the Executive Committee for strategies to improve attendance. Letters will go out to entities whose representative has attended less than 50% of the meetings, without an excused absence, excluding those who have recently begun to attend regularly (made the last two meetings). Dennis Smith suggested that we extend an invitation to persons advocating various projects or concepts to have a display area at the roundtable. He volunteered to organize a poster session. Mike Stiehl aske d for an updated e - mail list to be distributed to members. 2. Jeris Danielson reported on the IBCC and the approval of the Review Criteria. After discussion, the IBCC and CWCB agreed to allocate $1 million each to the basins, reserving $31 million for competitive statewide grants. 3. Subcommittee Reports A. Bylaw s subcommittee. The Bylaws subcommittee recommended a change to the bylaws concerning decision making by consensus. The recommendation follows the bylaws of the IBCC, providing for situa tions where a consensus cannot be reached which allows for a supermajority to move to voting. At the next meeting, the item is considered again with a 75% supermajority required to approve. The question arose concerning the presence or absence of a 75% qu orum for the Roun d table to consider an amendment to the bylaws. Gary Barber suggested that, given the attendance record previously discussed, there were 32 members in attendance of 43 members in good standing, a 76% quoru m. Following discussion, Barber r equested that the Chairman poll the Roundtable members to see if a consensus, as currently defined in the bylaws, could be achieved on the subject of whether a 75% quorum existed. In polling the membership, several members did not agree with the interpret ation, therefore the quorum was determined to be adequate for regular business (67%) but inadequate for the 75% quorum required to amend the bylaws. The recommended change to the bylaws was tabled to the next meeting. The question was raised concerning Ro undtable approval of funding requests. The Roundtable determined that approval of a funding request is a Policy Decision, one which requires a consensus for approval of the Roundtable where a regular (67%) quorum is declared by the Chairman.