C150002 Contract

• Contract/PO #: C150002
• Contractor Name: Grand Valley Water Users' Association
• Contract Type: Grant
• Water District: 0
• Bill Number: SB 97-8
• Loan Projects - Doc Type: Contract Documents

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administrative spiliway, the volume of water pumped at the Pumping Plant, monthly power costs,
and monthly average flow in the Canal at Indian Wash Flume gage. The report shall provide an
accounting of all funds expended for operation, maintenance, and replacement of Improvements
for the previous calendar year and shall be submitted in accordance with this Contract.
6) Estabfish and maintain accounts and other books and records so that financial
transactions for operation, maintenance and replacement of the Improvements are separate
from the Grand Valley Project expenses. The AssoCIAT�oN shall only spend the Improvements
Grant funds for the operation, maintenance, and replacement of the Improvements and
emergency work perforrned on the Improvements, except that the ASSOC�AT�oN may apply
Improvements Grant funds to pay reasonable costs associated with accounting modifications
and the annual audit necessary to implement this Contract, provided that the Assoc�aT�orv
submits documentation of such costs to the STATE and REC�,MAT�oN prior to payment of said
costs.
7) At least annually, but not more than monthly, submit copies of applicable bills to the
Parties. Each bill shall document the Improvements operation, maintenance and replacement
costs for the time period covered by that bill. The Parties shall review the submitted bills and
send a written response to the ASSOCIAT�CN regarding the bills w'ithin 30 working days after
receipt. The ASSOCiATION shatl not release any funds from the Improvements Account until it
receives a written response from the Parties indicating that the monthly bills have been reviewed
and accepted.
8) If any one of the reviewing Parties disputes any portion of a bill, the disputing party will
contact the AssoC►AT�oN for clarification. If questions are not satisfactorily resolved within the 30
working day review period, the Parties agree that resolution shall occur through mediation as
specified in Section 12 of this Contract. In the meantime, theAssoc�AT�oN shall have authority
to pay for the disputed bill from the Improvements Account. If the mediation results in the
Parties agreeing that the ASSOCIATION was incorrect in its billing, th@ ASSOCIATION shall
reimburse the Improvements Account for the amount withdrawn to pay the disputed bill, plus
interest at the same rate the Improvement Accounts accrues interest, within thirty working days
of such a finding.
(b) The State shall:
1) Review and provide the ASSOCIATION with a written response indicating approval or
disapproval of annual work plans within thirty working days of receipt of the plans.
2) Review and provide the Assoc►AT�oN with a written response, within thirty working days
of receipt of bills from the Assoc�aTioN, indicating approval or disapproval of all expenditures
submitted by the ASSOCiATioN that are directly related to or associated with the operation,
maintenance and replacement of the Improvements and emergency work performed on or
related to the Improvements, pursuant to this Contract. Expenditures may be disapproved only if
they are not allowable expenditures as defined in Section 8 below.
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