BOARD00100 ‎(2)‎

• Board Meeting Date: 1/23/2007
• Description: OWCDP Section - Guidelines for Financial Assistance to Develop Drought Mitigation Plans
• Board Meetings - Doc Type: Memo

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NOTE: The match is not on the grant amount requested but rather on the total Drought
Mitigation Plan development project budget. (e.g. Total cost for Plan project = $20,000. The
minimum 25% match required for the Plan project = $5,000. Therefore the maximum grant
request for the Plan project = $15,000.)

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d) Application Review and Ranking -
An Applications Committee consisting of Colorado Water Conservation Board staff will review
applications. The Applications Committee will first determine whether applications meet the
eligibility requirements specified in the guidelines. The Committee will then evaluate and rank
the applications in accordance with the Application Evaluation Criteria provided. Based on this
ranking, the Applications Committee will select and award grants for applications under $50,000.
A listing of grant proposals that are highly ranked by the Applications Committee and exceed
$50,000 will be provided to the Board for review and approval, as appropriate.

e) Application and Award Timing-
Funds for financial assistance to covered entities, if available, will become available on July 1 of
each year, at which time the Board will entertain applications. No funded project will be allowed
to extend over more than one calendar year from the date of the grant award, if the grant funding
source is from Severance Tax. Financial assistance will be awarded, at a minimum, in four
phases over the course of the State's fiscal year, based on fund availability and applicant demand.
Please review the table below for information on the four phases:

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our pi ases a appllca Ions WI e accepl e an consl ere or an awar :
Phases Applications received during Consideration for grant awards will be
the following periods: made by the OWCDP or the Board
Phase 1 st st September
July 1 to August 1
Phase 2 nll st November
August 2 to October 1
Phase 3 no sl January
October 2 to December 1
Phase 4 nll st March
December 2 to February 1

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Notification of award will be made in writing 30 days of the associated Board meeting

t) Payment - The CWCB will make payments during the term of the project from this grant
program to the planning entity that has been awarded funds; as described by each applicant in
their scope of work. All awarded grants will be bound by a Colorado State contract or purchase
order that is in accordance with State fiscal rules. An applicant shall not commence work on any
portion of the project funded by CWCB grant monies prior to the CWCB generating a purchase
order or contract for the project. All payments will be based on invoices for work already
completed. Also, please note according to State fiscal rules the Office has 45 days to process an
invoice and send payment to the entity once an invoice is received. The individual payments do
not need to be equal. The final payment will be at least 15% of the total grant award, which will
not be released until completion and Office approval of a Final Drought Mitigation Plan.

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