BOARD00079 ‎(2)‎

• Board Meeting Date: 11/14/2006
• Description: OWCDP Section- Proposed Revisions to Guidelines for Financial Assistance to Covered Entities to Develop Water Conservation Plans
• Board Meetings - Doc Type: Memo

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Adopted by the CWCR May 25, 2005
Revised by the Board January 24, 2006

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The Office's efforts will inclide making ,:/at@r user and FFH:lRioipal aRd special district gr01:lpS
aware of the grant program, as \'/ell as professional groups, to stimulate demand and encourage
applications.

b) Re Appropriation of Funds
Demaad f{)r mORies ideRtified by the two pHases of graRt applicatieRs reoeives annually ".ill be
used to support a request for the unobligated balance of the five perceRt share of the operatioRal
accouRt of the Se"'eraRee TaJl Trust Fund in MarcH of each year by the Board.

e) Day to day Administration of the Grant Program
The Office and other Board staff, as necessary, ',vill hansle day to say ,^.dministration of the grant
program. ,^.dministration responsibilities of the Office and the CWCB will include:

i) ManagemeRt and accounting f-or the moneys iR the grant program;
ii) Disbursement aRd tracking of grant paymeRts to grantees, expenses, and allocations;
iii) Notification to sueeessful aRd I:lnsuccessful applicaRts of the disposition of their
applications;
iv) Review of progress aRd final project reports;
v) Fl:lnd compliaRce assuranee, iRcluding project termiRation if necessary;
vi) Project doseout for eaeh projeet induding, but not limited to, project filiRg, digitizing
aRd posting of tHe Final PlaR OR the Boars web site, final payment, aftd determination of
level of reimbursement, if appropriate; and
vii) Preparation ef an arumal report to the Boars regarding the graftt program.

(j. Other Considerations

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a) Sehedule
No funded projeot '.vill b@ allowed to extend over more than ORe ealendar year from the date of
the grant award. If data eoll@ction aRd system eharacterizatioR activities are Reeded by the
J31aBlling entity to forward more effeetive 'Hater eORservation, theR tasks for tHese efforts 't'/ill
need to be iReorporated iRto tHe plaR for imJ3lemefltation.

b) Matehing Funds
Entities requesting funding under this J3rogram ,....ill need to Have and/or demonstrate the ability to
provide 25% of the plan development Bl:lsget with matCHing funds, either as caSH or in kind
services or through payment of eonsulting fees or any eomeination thereof. The Board will
consider applications with a reduced level of matching funds; however these applicants ,....ill need
to demonstrate financial hardship to be eligible for a Board waiver of the matehing fund
requirement.

e) Matehing Fund Reimbursement
If funds are available, the Board will reimbl:lrse the planning entity witH up to 50% of the
matching funds used on a single proj@ct if the planning entity utilizes the planning steps, or some
semblance thereof, as encouraged in the Water Conservation PlaR Development Guidanc@
Doe1:lmeRt developed and promotes by the Office, iR preparation of the eRtity's Water
Conservation Plan, and the plan developed by the eRtity is reviewed and appro'led by the Offiee.

d) Payment The CWCB will make bet'.yeen 1 and 1 payments during the term of tHe project
from this graRt program to the planning eRtity that has been a'.varded funds, as requested by each
. applicant in its application. The individual payments do not need to be equal. All payments will

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