BOARD00038 ‎(2)‎

• Board Meeting Date: 9/20/2006
• Description: WSP Section - San Juan River Recovery Implementation Program Document Revisions
• Board Meetings - Doc Type: Memo

technical evaluation, that would allow the nominee to serve on the Hydrology Committee. The
Coordination Committee shall determine by two-thirds vote of the committee membership if the
nominee will serve on the technical committee and make the final decision on this matter. The
representatives on the Hydrology Committee must bring to the Program a cooperative and
objective analysis of the hydrology, water resources and water management issues in the San
Juan River Basin. The Bureau of Reclamation representative will chair the committee.

A quorum is two-thirds of the appointed committee membership. The Hydrology Committee will
function by a two-thirds majority vote of the committee membership. Divergent views will be
resolved at the committee level whenever practicable. If resolution cannot be reached by two-
thirds majority vote, a report of the question under dispute, including the dissenting views, will
be provided to the Coordination Committ~e for resolution.

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Meeting Procedures

The following procedures apply to meetings of the Coordination Committee and the technical
committees ofthe Recovery Program.

The Program Coordinator will maintain a list of interested parties. Any person or organization
may be placed on the list of interested parties simply by requesting the Program Coordinator to
place them on the list, specifying the committee information they want to receive, and providing
the Program Coordinator with their name and mailing address. The Program Coordinator will
notify interested parties annually to assess continued interest in the Program, and will remove
from the list those parties that fail to respond.

The Program Coordinator will provide notification of meeting times, dates, locations, and draft .
agendas for committee meetings to interested parties 30 days in advance of the meeting.
Interested parties will be notified of any changes in committee meeting time, date or location. A
public notice stating the time, date, location, and agenda for all committee meetings will be sent
by the Program Coordinator to newspapers in the Four Corners area between 7 and 10 days prior
to the meeting. The Program Coordinator will maintain on the Program's web site a calendar of
all currently scheduled meeting dates for each committee. The Program Coordinator will provide
the Coordination Committee and technical committees with agendas, information packets and
materials related to the agenda, as needed, in advance of committee meetings or conference calls.
The Coordination Committee requires a seven-day notice of agenda items requiring a vote, unless
the Coordination Committee members present unanimously decide to consider an issue for a vote
when it is presented.

Committee meetings will be held in the San Juan River Basin unless there are circumstances or
reasons requiring meetings to be held elsewhere, as determined by the committees. Meetings of
subcommittees or working groups may be held outside of the Basin and without public notice.
Conference calls of committees, subcommittees or working groups may be convened without
public notice as circumstances require.

Summaries of committee meetings or conference calls will be prepared by the Program
Coordinator summarizing the issues, decisions, and action items resulting from the meetings, and
showing meeting attendance. Draft meeting or conference call summaries will be finalized by the
committees within four weeks of the committee meeting. The final summaries will be provided
by the Program Coordinator to the committees and posted to the Program's web site within three .
weeks of receipt of the final summaries. Subcommittee meeting or conference call summaries

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